Connect your calendar, describe your services, upload RAG documents, and pick a chatbot persona. That's it.
Two-way sync with Google Calendar, Outlook, Google Docs, Acuity, Zendesk Docs, Freshdesk FAQ, PDF & File Uploads, and more. Your real-time availability, always accurate.
Tell the agent what you offer, how long each service takes, your prices, and any intake questions to ask new clients — in plain English, no forms or templates.
Upload your pricing sheets, policy manuals, or FAQs. The chatbot uses RAG to instantly learn your business details and answer visitor questions accurately.
Pick a warm, professional tone that matches your brand. Preview the chat with your actual business name and services before going live.
Copy and paste a single line of code onto your website. The chatbot widget appears instantly, ready to answer questions and book appointments 24/7.
Visitors have zero patience. If they cannot find simple policy or pricing info immediately, they leave your website and search for competitors.
An AI FAQ chatbot answers visitor questions about your pricing, return policies, shipping times, hours, and business details using semantic document search (RAG) — 24/7, with zero coding.
Provides instant, accurate answers to visitor questions about product specifications, pricing plans, and shipping rates.
Syncs directly with Notion, Google Drive, Zendesk, or Freshdesk to parse and retrieve support documents in real time.
Indexes PDF guides, word manuals, and spreadsheets using semantic RAG to verify that all customer answers are accurate.
When a cancellation creates a gap, the agent chats or texts the next person on your waitlist, offers the slot, and books them in — before the gap is even noticed on the dashboard.
For new clients, the agent collects intake information — name, contact details, reason for visit, insurance details (if applicable), and any pre-appointment questions — and logs it to your system before the visit.
What does the service include? How long does it take? What's the cancellation policy? The agent answers all pre-booking questions accurately and moves straight to scheduling — no extra chat needed.
The RhinoAgents dashboard gives you a live view of every booking, reschedule, and cancellation — with full chat transcripts, no-show tracking, automated client profiles, waitlist management, and weekly performance reports sent every Monday.
Every customer query, document source used, resolution status, and date in real time.
Every booking chat transcribed and searchable. Review what was discussed, resolve disputes, and use successful chats to train staff on handling difficult scheduling conversations.
See reminder delivery status per appointment, which clients confirmed, who didn't respond, and your no-show rate over time. Identify patterns and adjust reminder timing accordingly.
Every new client creates a structured record — contact details, service history, booking preferences, and intake responses — ready in your system before their first visit.
Waitlist contacts ranked by preference and availability. When a slot opens, the system works the list automatically and updates the dashboard when a gap is filled.
Calls handled, appointments booked, no-show rate, revenue by service type, waitlist activity, and calendar utilisation — delivered to your inbox every Monday morning.
RhinoAgents is the AI FAQ chatbot built for support centers, customer helpdesks, SaaS teams, and documentation sites. It eliminates repetitive support ticket backlogs, answers client questions instantly, and connects directly to your existing wikis and knowledge bases.
100% of after-hours and chats answered instantly. Clients book on their schedule, never waiting for a live agent or competitors.
Customers never have to wait in a queue or wait for email replies; their questions are answered instantly, 24/7.
RhinoAgents AI reads only your uploaded manuals and specs, ensuring all customer answers are accurate and brand-safe.
Native API integration syncs appointments directly into Zendesk Docs, Freshdesk FAQ, Notion Workspace, Google Docs, and your CRM.
AI reads your catalogs, guides, and spec sheets to deliver precise, contextual answers to customer inquiries.
SOC 2 compliant processing, secure end-to-end data encryption, and robust data privacy standard compliance.
Monitor real-time FAQ queries, resolution scores, escalated tickets, and active sentiment scores.
Businesses using RhinoAgents report a 106% increase in monthly appointments booked, no-show rates dropping from 18–22% to under 5%, and front desk scheduling time cut from 12 hours to under 1 hour per week — within the first 60 days of going live.
How appointment-based businesses are growing revenue and reclaiming staff time without adding headcount.
A support center reduced no-shows dramatically after deploying automated SMS and chat reminders. Missed appointments had been costing £900/week — in 60 days, that's down to under £180.
A busy six-chair salon that used to miss 60% of after-hours chats saw monthly bookings jump from 180 to 380 within 45 days — without hiring a receptionist. Waitlist gaps now fill automatically within minutes of a cancellation.
A SaaS company with thousands of therapists was spending 12+ hours a week on inbound booking chats. After deploying the AI agent, that dropped to under 1 hour — and first-call booking rate went from 54% to 97%.
What businesses, websites, and practices say after going live with RhinoAgents.
"Our no-show rate dropped from 21% to under 4% in 60 days. The waitlist automation filled gaps we didn't even know we had. It's like having a tireless front desk that never sleeps."
"Monthly bookings went from 180 to 380 in 45 days — without hiring a single extra person. The chatbot catches every after-hours chat we used to miss entirely. Incredible ROI."
"Staff got 12 hours a week back from booking calls. Our first-call booking rate went from 54% to 97%. Setup took 8 minutes. I genuinely wish we'd done this two years ago."
No switching platforms. Connect to your existing calendar, CRM, and payment tools and go live instantly.
Notion Workspace, Outlook, Google Docs, HubSpot Service, Setmore, Cal.com
Zendesk Docs, Freshdesk FAQ, Cliniko, SimplePractice, TherapyNotes, Power Diary
Twilio, RingCentral, Aircall, Vonage, 8x8, Telnyx
Fresha, Phorest, Vagaro, Square Appointments, Booksy, Treatwell
HubSpot, Salesforce, GoHighLevel, Twilio SMS, WhatsApp Business
AI Chat Agent, AI Lead Nurture, AI Customer Win-Back Agent
While our self-serve dashboard allows you to deploy booking chatbots in under 10 minutes, we know configuring software APIs and custom prompting can sometimes feel overwhelming.
RhinoAgents offers Done-For-You setup support at a rate of $50 per hour. Our team will design, integrate, test, and launch your AI Chatbot for you.
Our engineering experts will write and optimize the system prompts to perfectly match your brand guidelines, specific use cases, and business terms.
We'll connect your scheduling tools, CRMs (HubSpot, Salesforce, Zoho), or industry-specific software databases securely to keep bookings and contacts synced.
Before going live, we perform mock chats to test response latency, verify conversational flow, and configure fallback routing rules.
RhinoAgents AI Booking Chatbot starts at $149/month. Transparent, flat-rate pricing. No setup fees. No contracts. No per-booking charges. Cancel anytime.
For solo practices and small businesses getting started with AI booking automation.
For high-volume support centers and businesses scaling to full calendar automation.
For multi-location groups, franchise chains, and large practices with advanced requirements.
Everything you need to know about setting up and running an AI chatbot for appointment booking, automated scheduling reminders, and waitlist management.
Stop losing clients to unanswered chats and empty calendar gaps to no-shows. Give your website a chat agent that books appointments, handles reschedules, sends reminders, and fills waitlist gaps — 24/7, while you focus on delivering the service.