Connect your HRIS and calendar, describe your policies and benefits, upload RAG documents, and pick a chatbot persona. That's it.
Two-way sync with Workday, BambooHR, ADP, Rippling, Gusto, Google Calendar, or Outlook. Employee PTO balances and org data are always accurate.
Tell the agent your PTO accrual rules, benefits plans, and the questions employees ask most — in plain English, no forms or templates.
Upload your employee handbook, benefits guide, or onboarding checklist. The chatbot uses RAG to instantly learn your policies and answer accurately.
Pick a warm, approachable tone that matches your company culture — critical for employees asking sensitive questions. Preview the chat before going live.
Copy and paste a single line of embed code onto your intranet, or connect the agent to Slack or Teams. The chatbot answers benefits, PTO, and policy questions instantly, 24/7.
An employee who wants to know their PTO balance at 9pm shouldn't have to wait until Monday. Every one of those tickets is time your HR team could spend on real people problems.
An AI chatbot for HR answers benefits and policy questions, processes PTO requests, guides new hires through onboarding, deflects routine tickets, and routes sensitive issues to a human — 24/7.
Checks an employee's real balance, confirms approval rules, and submits the request directly to your HRIS or routes it to their manager for sign-off.
Answers questions about benefits plans, deductions, and company policy straight from your handbook, flagging account-specific details for HR to confirm.
Harassment concerns, accommodation requests, and disciplinary matters are recognized instantly and routed straight to a human HR rep — no chatbot ever attempts to resolve them.
Walks new hires through their checklist, answers first-week IT and payroll questions, and sends reminders for outstanding paperwork or training modules.
Resolves routine questions on the spot and creates a fully-contextualized ticket in your helpdesk for anything that genuinely needs a human.
Embed on your intranet, or connect directly to Slack or Microsoft Teams so employees never have to leave their normal workflow to get an answer.
The RhinoAgents dashboard gives you a live view of every employee chat, PTO request, and ticket — with full transcripts, automated employee profiles, and weekly performance reports.
Every PTO request, benefits question, and escalation in real time — employee name, department, question type, and resolution status (AI, staff, or escalated).
Every chat transcribed and searchable. Review what was discussed, resolve policy confusion, and use successful chats to improve your handbook and FAQs.
See exactly how many questions were resolved by the AI versus escalated to your team, and how many HR hours that represents month over month.
Every conversation links to a structured employee record — department, PTO balance, benefits plan, and question history — pulled live from your HRIS.
See which HR rep is assigned to each escalated conversation, case status, and current workload — updated automatically as new tickets come in.
Chats handled, tickets deflected, PTO requests processed, and top question categories — delivered to your inbox every Monday morning.
RhinoAgents is the AI chatbot built for corporate HR teams, manufacturing employers, multi-location retail, healthcare systems, and remote-first companies. It eliminates repetitive tickets, gives employees instant answers, and connects directly to your existing HRIS.
100% of routine PTO, benefits, and policy questions answered instantly, so your inbox only holds the ones that actually need a human.
Instant, accurate answers at any hour mean employees never wait on HR for something they need to plan their day around.
Free your HR staff from endless repetitive questions to focus on culture, retention, and the people issues that need a human touch.
Native API integration syncs requests directly into Workday, BambooHR, ADP, Rippling, and your helpdesk.
AI accesses your employee handbook, benefits guide, and policies to answer questions with human-like precision and speed.
SOC 2 compliance and secure encryption protocols protect employee PII and HR records.
Monitor live queues, PTO processing, escalation status, and HRIS updates in real time.
HR teams using RhinoAgents report a 61% reduction in monthly ticket volume, near-instant resolution of routine questions, and HR staff time on repetitive requests cut from 16 hours to under 3 hours per week — within the first 60 days of going live.
How HR teams are cutting ticket volume and reclaiming staff time without adding headcount.
A manufacturer with three shifts across two plants was drowning in PTO and benefits tickets from a shared HR inbox. After deploying the AI agent, routine questions are answered instantly around the clock, and the backlog cleared within three weeks.
A retail chain with hourly staff across 40 locations saw monthly HR tickets drop from 420 to 164 within 60 days — without hiring a second HR generalist. Instant PTO processing now keeps shift schedules accurate without email back-and-forth.
A hospital system's HR shared-services team was spending 13+ hours a week answering the same benefits enrollment and PTO questions. After deploying the AI agent, that dropped to under 3 hours — and employee satisfaction with HR support rose from 61% to 92%.
What HR teams say after going live with RhinoAgents.
"Our HR inbox used to be buried in 'how many PTO days do I have left' emails. Now the chatbot answers it instantly and our team only sees the requests that actually need a human."
"Ticket volume to our HR helpdesk dropped by more than half in the first month. Employees get answers at 11pm instead of waiting for the next business day."
"New hires used to ping us constantly during onboarding week. The chatbot walks them through every task and only escalates the handful that genuinely need HR."
No switching platforms. Connect to your existing HRIS, helpdesk, and messaging tools and go live instantly.
Workday, BambooHR, ADP, Rippling, Gusto, Paylocity
Google Calendar, Outlook, Calendly, Acuity Scheduling, Setmore
Slack, Microsoft Teams, Twilio SMS, WhatsApp Business, Google Chat
Zendesk, ServiceNow, Freshservice, Jira Service Management
Greenhouse, Lever, HubSpot, Salesforce, GoHighLevel
AI Candidate Engagement Agent, AI Onboarding Agent, AI IT Helpdesk Agent
Small in-house HR team or multi-location workforce — RhinoAgents scales with your organization.
While our self-serve dashboard allows you to deploy HR chatbots in under 10 minutes, we know configuring HRIS APIs and custom prompting can sometimes feel overwhelming.
RhinoAgents offers Done-For-You setup support at a rate of $50 per hour. Our team will design, integrate, test, and launch your AI Chatbot for you.
Our engineering experts will write and optimize the system prompts to perfectly match your company culture, escalation rules, and policy structure.
We'll connect your HRIS, helpdesk (Zendesk, ServiceNow), or messaging tools (Slack, Teams) securely to keep employee records and tickets synced.
Before going live, we perform mock chats to test response accuracy, verify escalation triggers, and configure fallback routing to your HR team.
RhinoAgents AI Chatbot for HR — for single-location HR teams and multi-site organizations. Starts at $149/month. Transparent, flat-rate pricing. No contracts. No per-ticket charges. Cancel anytime.
For small HR teams getting started with AI-driven employee self-service.
For growing organizations scaling to full employee self-service automation.
For multi-location enterprises, franchise chains, and organizations with advanced compliance requirements.
Everything you need to know about setting up and running an AI chatbot for employee self-service, PTO processing, and HR ticket deflection.
Stop letting routine PTO and benefits questions bury your HR team. Give your organization a chat agent that answers policy questions, processes leave requests, guides onboarding, and escalates the right things — 24/7, while your HR team focuses on the people.