Connect your calendar, describe your services, upload RAG documents, and pick a chatbot persona. That's it.
Two-way sync with Google Calendar, Outlook, Agencybloc, Acuity, Vertafore AMS360, Applied Epic, Stripe Insurance Pay, and more. Your real-time availability, always accurate.
Tell the agent what you offer, how long each service takes, your prices, and any driving history record to ask new clients — in plain English, no forms or templates.
Upload your pricing sheets, policy manuals, or FAQs. The chatbot uses RAG to instantly learn your business details and answer visitor questions accurately.
Pick a warm, professional tone that matches your brand. Preview the chat with your actual business name and services before going live.
Copy and paste a single line of code onto your website. The chatbot widget appears instantly, ready to answer questions and book Quotes & Consultations 24/7.
A visitor who leaves the site doesn't wait. They search for the next available provider and book with them instead.
An AI insurance quote chatbot books new Quotes & Consultations, handles reschedules and cancellations, sends automated SMS reminders, fills lead pipeline gaps, collects new client intake, and answers service and pricing questions — all without human staff, 24 hours a day, 7 days a week.
Checks your live calendar availability, presents suitable slots, collects the visitor's details and service preference, and confirms the booking — all in one chat, with no human involvement needed.
Visitors who need to move or cancel are handled entirely via chat. The agent finds the next available slot, offers alternatives, and updates your calendar in real time — no hold music, no callbacks.
SMS and chat reminders sent 24 hours and 2 hours before each consultation. Clients reply to confirm, reschedule, or cancel — keeping your calendar accurate and cutting lead drop-offs by up to 67%.
When a cancellation creates a gap, the agent chats or texts the next person on your lead pipeline, offers the slot, and books them in — before the gap is even noticed on the dashboard.
For new clients, the agent collects intake information — name, contact details, type of policy needed, insurance details (if applicable), and any pre-consultation questions — and logs it to your system before the consultation.
What does the service include? How long does it take? What's the cancellation policy? The agent answers all pre-booking questions accurately and moves straight to scheduling — no extra chat needed.
The RhinoAgents dashboard gives you a live view of every booking, reschedule, and cancellation — with full chat transcripts, lead drop-off tracking, automated client profiles, lead pipeline management, and weekly performance reports sent every Monday.
Every booking, reschedule, and cancellation in real time — client name, service type, time, confirmation status, and how the booking was made (AI, staff, or online).
Every booking chat transcribed and searchable. Review what was discussed, resolve disputes, and use successful chats to train staff on handling difficult scheduling conversations.
See reminder delivery status per Policy Quote, which clients confirmed, who didn't respond, and your lead drop-off rate over time. Identify patterns and adjust reminder timing accordingly.
Every new client creates a structured record — contact details, service history, booking preferences, and intake responses — ready in your system before their first consultation.
Lead contacts ranked by preference and availability. When a slot opens, the system works the list automatically and updates the dashboard when a gap is filled.
Calls handled, Quotes & Consultations booked, lead drop-off rate, revenue by service type, lead pipeline activity, and calendar utilisation — delivered to your inbox every Monday morning.
RhinoAgents is the AI Insurance Chatbot built for insurance brokerages, independent agencies, and commercial brokers. It eliminates missed after-hours chats, reduces lead drop-offs by up to 67%, and connects directly to your existing scheduling software.
100% of after-hours and chats answered instantly. Clients book on their schedule, never waiting for a live agent or competitors.
Proactive SMS confirmations keep clients on schedule. Active lead pipeline dispatching instantly fills same-day openings.
Free receptionists from endless phone tag and booking administration to focus entirely on premium in-person client care.
Native API integration syncs Quotes & Consultations directly into Vertafore AMS360, Applied Epic, EZlynx CRM, Agencybloc, and your CRM.
AI accesses brokerage knowledge bases, policies, and prices to answer visitor questions with human-like precision and speed.
SOC 2 compliance and secure visitor encryption protocols protect brokerageal client records and personal data.
Monitor live queues, client sentiment, CSAT progress, and calendar updates in real time.
Businesses using RhinoAgents report a 106% increase in monthly Quotes & Consultations booked, lead drop-off rates dropping from 18–22% to under 5%, and front desk scheduling time cut from 12 hours to under 1 hour per week — within the first 60 days of going live.
How quote-based businesses are growing revenue and reclaiming staff time without adding headcount.
A 3-agent independent insurance agency reduced lead drop-offs dramatically after deploying automated SMS and chat reminders. Missed Quotes & Consultations had been costing £900/week — in 60 days, that's down to under £180.
A commercial lines insurance brokerage that used to miss 60% of after-hours chats saw monthly bookings jump from 180 to 380 within 45 days — without hiring a receptionist. Lead follow-ups now trigger automatically within minutes of a cancellation.
A physio brokerage with four therapists was spending 12+ hours a week on inbound booking chats. After deploying the AI agent, that dropped to under 1 hour — and first-call booking rate went from 54% to 97%.
What agency owners, agents, and brokers say after going live with RhinoAgents.
"Our lead drop-off rate dropped from 21% to under 4% in 60 days. The lead pipeline automation filled gaps we didn't even know we had. It's like having a tireless front desk that never sleeps."
"Monthly bookings went from 180 to 380 in 45 days — without hiring a single extra person. The chatbot catches every after-hours chat we used to miss entirely. Incredible ROI."
"Staff got 12 hours a week back from booking calls. Our first-call booking rate went from 54% to 97%. Setup took 8 minutes. I genuinely wish we'd done this two years ago."
No switching platforms. Connect to your existing calendar, CRM, and payment tools and go live instantly.
EZlynx CRM, Outlook, Agencybloc, PL Rating, Setmore, Cal.com
Vertafore AMS360, Applied Epic, Agencybloc, HawkSoft, PartnerXE, Newton System
Twilio, RingCentral, Aircall, Vonage, 8x8, Telnyx
PL Rating, EZlynx Rater, Turborater, Boldly Rater, ITC Rating, AgencyZoom
HubSpot, Salesforce, GoHighLevel, Twilio SMS, WhatsApp Business
AI Chat Agent, AI Lead Nurture, AI Customer Win-Back Agent
While our self-serve dashboard allows you to deploy booking chatbots in under 10 minutes, we know configuring software APIs and custom prompting can sometimes feel overwhelming.
RhinoAgents offers Done-For-You setup support at a rate of $50 per hour. Our team will design, integrate, test, and launch your AI Chatbot for you.
Our engineering experts will write and optimize the system prompts to perfectly match your brand guidelines, specific use cases, and business terms.
We'll connect your scheduling tools, CRMs (HubSpot, Salesforce, Zoho), or industry-specific software databases securely to keep bookings and contacts synced.
Before going live, we perform mock chats to test response latency, verify conversational flow, and configure fallback routing rules.
RhinoAgents AI Booking Chatbot starts at $149/month. Transparent, flat-rate pricing. No setup fees. No contracts. No per-booking charges. Cancel anytime.
For solo brokerages and small businesses getting started with AI booking automation.
For multi-provider brokerages and businesses scaling to full calendar automation.
For multi-location groups, franchise chains, and large brokerages with advanced requirements.
Everything you need to know about setting up and running an AI chatbot for insurance quote, automated scheduling reminders, and lead pipeline management.
Stop losing clients to unanswered chats and empty calendar gaps to lead drop-offs. Give your website a chat agent that schedules policy consultations, handles reschedules, sends reminders, and fills lead pipeline gaps — 24/7, while you focus on delivering the service.