Connect your calendar, describe your services, upload RAG documents, and pick a chatbot persona. That's it.
Two-way sync with Google Calendar, Outlook, Pipedrive CRM, Acuity, HubSpot Lead CRM, Salesforce Lead Hub, Stripe Checkout Link, and more. Your real-time availability, always accurate.
Tell the agent what you offer, how long each service takes, your prices, and any company industry & title to ask new clients — in plain English, no forms or templates.
Upload your pricing sheets, policy manuals, or FAQs. The chatbot uses RAG to instantly learn your business details and answer visitor questions accurately.
Pick a warm, professional tone that matches your brand. Preview the chat with your actual business name and services before going live.
Copy and paste a single line of code onto your website. The chatbot widget appears instantly, ready to answer questions and book meetings 24/7.
A visitor who leaves the site doesn't wait. They search for the next available provider and book with them instead.
An AI lead qualification chatbot books new meetings, handles reschedules and cancellations, sends automated SMS reminders, fills waitlist gaps, collects new client intake, and answers service and pricing questions — all without human staff, 24 hours a day, 7 days a week.
AI screens prospects based on budget, location, and company size, ensuring only leads meeting your qualification criteria get booked into calendars.
Visitors who need to move or cancel are handled entirely via chat. The agent finds the next available slot, offers alternatives, and updates your calendar in real time — no hold music, no callbacks.
SMS and chat reminders sent 24 hours and 2 hours before each meeting. Clients reply to confirm, reschedule, or cancel — keeping your calendar accurate and cutting no-shows by up to 67%.
When a cancellation creates a gap, the agent chats or texts the next person on your waitlist, offers the slot, and books them in — before the gap is even noticed on the dashboard.
For new clients, the agent collects intake information — name, contact details, reason for visit, insurance details (if applicable), and any pre-meeting questions — and logs it to your system before the visit.
What does the service include? How long does it take? What's the cancellation policy? The agent answers all pre-booking questions accurately and moves straight to scheduling — no extra chat needed.
The RhinoAgents dashboard gives you a live view of every booking, reschedule, and cancellation — with full chat transcripts, no-show tracking, automated client profiles, waitlist management, and weekly performance reports sent every Monday.
Every booking, reschedule, and cancellation in real time — client name, service type, time, confirmation status, and how the booking was made (AI, staff, or online).
Every booking chat transcribed and searchable. Review what was discussed, resolve disputes, and use successful chats to train staff on handling difficult scheduling conversations.
See reminder delivery status per meeting, which clients confirmed, who didn't respond, and your no-show rate over time. Identify patterns and adjust reminder timing accordingly.
Every new client creates a structured record — contact details, service history, booking preferences, and intake responses — ready in your system before their first visit.
Waitlist contacts ranked by preference and availability. When a slot opens, the system works the list automatically and updates the dashboard when a gap is filled.
Calls handled, meetings booked, no-show rate, revenue by service type, waitlist activity, and calendar utilisation — delivered to your inbox every Monday morning.
RhinoAgents is the AI lead qualification chatbot built for B2B SaaS platforms, marketing agencies, consulting firms, and professional services. It eliminates missed after-hours inquiries, reduces demo no-shows by up to 67%, and connects directly to your existing CRM and scheduling software.
100% of after-hours and chats answered instantly. Clients book on their schedule, never waiting for a live agent or competitors.
Proactive SMS confirmations keep clients on schedule. Active waitlist dispatching instantly fills same-day openings.
Free receptionists from endless phone tag and booking administration to focus entirely on premium in-person client care.
Native API integration syncs meetings directly into HubSpot Lead CRM, Salesforce Lead Hub, Zoho Lead Hub, Pipedrive CRM, and your CRM.
AI accesses agency knowledge bases, policies, and prices to answer visitor questions with human-like precision and speed.
SOC 2 compliance and secure visitor encryption protocols protect agencyal client records and personal data.
Monitor live queues, client sentiment, CSAT progress, and calendar updates in real time.
Businesses using RhinoAgents report a 106% increase in monthly meetings booked, no-show rates dropping from 18–22% to under 5%, and front desk scheduling time cut from 12 hours to under 1 hour per week — within the first 60 days of going live.
How meeting-based businesses are growing revenue and reclaiming staff time without adding headcount.
A 3-provider GP agency reduced no-shows dramatically after deploying automated SMS and chat reminders. Missed meetings had been costing £900/week — in 60 days, that's down to under £180.
A boutique marketing agency was missing 65% of evening and weekend inquiries. The AI chatbot answered visitor questions instantly, qualified leads, and booked them directly into active SDR calendars.
A corporate consulting firm with 5 partners was spending hours daily on email coordination. The AI agent qualified leads in chat and synced meetings, dropping staff scheduling overhead to zero.
What agencies, SaaS startups, and sales leaders say after going live with RhinoAgents.
"Our qualified lead count increased by 120% in 45 days. The AI chatbot answers technical product questions instantly and guides leads to standard demo slots. It is a game changer for our sales pipeline."
"Our lead capture jumped from 40 to 95 qualified leads per month. The chatbot answers visitors after hours when our sales reps are off, booking them straight into our calendars."
"Staff got 12 hours a week back from booking calls. Our first-call booking rate went from 54% to 97%. Setup took 8 minutes. I genuinely wish we'd done this two years ago."
No switching platforms. Connect to your existing calendar, CRM, and payment tools and go live instantly.
Zoho Lead Hub, Outlook, Pipedrive CRM, Mailchimp CRM, Setmore, Cal.com
HubSpot Lead CRM, Salesforce Lead Hub, Cliniko, SimplePractice, TherapyNotes, Power Diary
Twilio, RingCentral, Aircall, Vonage, 8x8, Telnyx
Zapier, Make.com, Chili Piper, Calendly, Custom Webhooks
HubSpot, Salesforce, GoHighLevel, Twilio SMS, WhatsApp Business
AI Chat Agent, AI Lead Nurture, AI Customer Win-Back Agent
While our self-serve dashboard allows you to deploy booking chatbots in under 10 minutes, we know configuring software APIs and custom prompting can sometimes feel overwhelming.
RhinoAgents offers Done-For-You setup support at a rate of $50 per hour. Our team will design, integrate, test, and launch your AI Chatbot for you.
Our engineering experts will write and optimize the system prompts to perfectly match your brand guidelines, specific use cases, and business terms.
We'll connect your scheduling tools, CRMs (HubSpot, Salesforce, Zoho), or industry-specific software databases securely to keep bookings and contacts synced.
Before going live, we perform mock chats to test response latency, verify conversational flow, and configure fallback routing rules.
RhinoAgents AI Booking Chatbot starts at $149/month. Transparent, flat-rate pricing. No setup fees. No contracts. No per-booking charges. Cancel anytime.
For individual sales reps and small businesses getting started with AI booking automation.
For growing sales teams and agencies and businesses scaling to full calendar automation.
For multi-location groups, franchise chains, and large enterprises with advanced requirements.
Everything you need to know about setting up and running an AI chatbot for lead qualification, automated scheduling reminders, and waitlist management.
Stop wasting sales reps' time on unqualified meetings. Give your website an AI Lead Qualification agent that scores, filters, and schedules only high-intent B2B prospects — 24/7, while you focus on closing deals.