Connect your calendar, describe your services, upload RAG documents, and pick a chatbot persona. That's it.
Two-way sync with Google Calendar, Outlook, Thryv CRM, Acuity, Housecall Pro, ServiceTitan, Stripe Invoice Pay, and more. Your real-time availability, always accurate.
Tell the agent what you offer, how long each service takes, your prices, and any intake questions to ask new clients — in plain English, no forms or templates.
Upload your pricing sheets, policy manuals, or FAQs. The chatbot uses RAG to instantly learn your business details and answer visitor questions accurately.
Pick a warm, professional tone that matches your brand. Preview the chat with your actual business name and services before going live.
Copy and paste a single line of code onto your website. The chatbot widget appears instantly, ready to answer questions and book appointments 24/7.
A visitor who leaves the site doesn't wait. They search for the next available provider and book with them instead.
An AI service booking chatbot books new appointments, handles reschedules and cancellations, sends automated SMS reminders, fills waitlist gaps, collects new client intake, and answers service and pricing questions — all without human staff, 24 hours a day, 7 days a week.
Checks your live calendar availability, presents suitable slots, collects the visitor's details and service preference, and confirms the booking — all in one chat, with no human involvement needed.
Visitors who need to move or cancel are handled entirely via chat. The agent finds the next available slot, offers alternatives, and updates your calendar in real time — no hold music, no callbacks.
SMS and chat reminders sent 24 hours and 2 hours before each appointment. Clients reply to confirm, reschedule, or cancel — keeping your calendar accurate and cutting no-shows by up to 67%.
When a cancellation creates a gap, the agent chats or texts the next person on your waitlist, offers the slot, and books them in — before the gap is even noticed on the dashboard.
For new clients, the agent collects intake information — name, contact details, reason for visit, insurance details (if applicable), and any pre-appointment questions — and logs it to your system before the visit.
What does the service include? How long does it take? What's the cancellation policy? The agent answers all pre-booking questions accurately and moves straight to scheduling — no extra chat needed.
The RhinoAgents dashboard gives you a live view of every booking, reschedule, and cancellation — with full chat transcripts, no-show tracking, automated client profiles, waitlist management, and weekly performance reports sent every Monday.
Every booking, reschedule, and cancellation in real time — client name, service type, time, confirmation status, and how the booking was made (AI, staff, or online).
Every booking chat transcribed and searchable. Review what was discussed, resolve disputes, and use successful chats to train staff on handling difficult scheduling conversations.
See reminder delivery status per appointment, which clients confirmed, who didn't respond, and your no-show rate over time. Identify patterns and adjust reminder timing accordingly.
Every new client creates a structured record — contact details, service history, booking preferences, and intake responses — ready in your system before their first visit.
Waitlist contacts ranked by preference and availability. When a slot opens, the system works the list automatically and updates the dashboard when a gap is filled.
Calls handled, appointments booked, no-show rate, revenue by service type, waitlist activity, and calendar utilisation — delivered to your inbox every Monday morning.
RhinoAgents is the AI service booking chatbot built for HVAC technicians, plumbers, electricians, locksmiths, and home contractors. It eliminates missed after-hours inquiries, reduces no-shows by up to 67%, and connects directly to your existing dispatch and scheduling software.
100% of after-hours and chats answered instantly. Clients book on their schedule, never waiting for a live agent or competitors.
Proactive SMS confirmations keep clients on schedule. Active waitlist dispatching instantly fills same-day openings.
Free receptionists from endless phone tag and booking administration to focus entirely on premium in-person client care.
Native API integration syncs appointments directly into Housecall Pro, ServiceTitan, Jobber, Thryv CRM, and your CRM.
AI accesses business information bases, policies, and prices to answer visitor questions with human-like precision and speed.
SOC 2 compliance and secure visitor encryption protocols protect customer service records and personal data.
Monitor live queues, client sentiment, CSAT progress, and calendar updates in real time.
Businesses using RhinoAgents report a 106% increase in monthly appointments booked, no-show rates dropping from 18–22% to under 5%, and front desk scheduling time cut from 12 hours to under 1 hour per week — within the first 60 days of going live.
How appointment-based businesses are growing revenue and reclaiming staff time without adding headcount.
A local HVAC and plumbing service integrated AI booking on their site. Monthly service calls jumped from 110 to 240 within 45 days, capturing after-hours plumbing emergencies without extra office staff.
An electrical service contractor was missing 65% of evening inquiries. The AI chatbot answered visitor questions instantly, quoted basic trip fees, and booked them directly into active technician dispatch boards.
A local pest control company with four technicians was spending hours daily on back-and-forth scheduling. The AI agent booked appointments and synced schedules directly, dropping admin work to zero.
What local service businesses and contractors say after going live with RhinoAgents.
"Our emergency dispatch response rate went to 100% after hours. The AI chatbot answers service call rates and schedules customers directly into our dispatch board. No-shows have dropped to near zero."
"Our booked service calls jumped from 60 to 145 per month. The chatbot qualifies emergency vs standard calls in the middle of the night, saving us thousands in coordinator overhead."
"Staff got 15 hours a week back from booking calls. Our first-call booking rate went from 54% to 97%. Setup took 8 minutes. I genuinely wish we'd done this two years ago."
No switching platforms. Connect to your existing calendar, CRM, and payment tools and go live instantly.
Jobber, Outlook, Thryv CRM, Workiz CRM, Setmore, Cal.com
Housecall Pro, ServiceTitan, Cliniko, SimplePractice, TherapyNotes, Power Diary
Twilio, RingCentral, Aircall, Vonage, 8x8, Telnyx
Stripe, Square, PayPal, QuickBooks, Wave Payments
HubSpot, Salesforce, GoHighLevel, Twilio SMS, WhatsApp Business
AI Chat Agent, AI Lead Nurture, AI Customer Win-Back Agent
While our self-serve dashboard allows you to deploy booking chatbots in under 10 minutes, we know configuring software APIs and custom prompting can sometimes feel overwhelming.
RhinoAgents offers Done-For-You setup support at a rate of $50 per hour. Our team will design, integrate, test, and launch your AI Chatbot for you.
Our engineering experts will write and optimize the system prompts to perfectly match your brand guidelines, specific use cases, and business terms.
We'll connect your scheduling tools, CRMs (HubSpot, Salesforce, Zoho), or industry-specific software databases securely to keep bookings and contacts synced.
Before going live, we perform mock chats to test response latency, verify conversational flow, and configure fallback routing rules.
RhinoAgents AI Booking Chatbot starts at $149/month. Transparent, flat-rate pricing. No setup fees. No contracts. No per-booking charges. Cancel anytime.
For solo contractors and small businesses getting started with AI booking automation.
For growing service teams and businesses scaling to full calendar automation.
For multi-location groups, franchise chains, and large contractors with advanced requirements.
Everything you need to know about setting up and running an AI chatbot for service booking, automated scheduling reminders, and waitlist management.
Stop losing clients to unanswered chats and empty calendar gaps to no-shows. Give your website a chat agent that books appointments, handles reschedules, sends reminders, and fills waitlist gaps — 24/7, while you focus on delivering the service.