Connect your leasing calendar and PMS, describe your units and policies, upload RAG documents, and pick a chatbot persona. That's it.
Two-way sync with AppFolio, Yardi, RealPage, Buildium, Rent Manager, and more. Your real-time unit and tour availability, always accurate.
Tell the agent about your properties, unit types, pricing, application requirements, and any intake questions to ask prospects — in plain English, no forms or templates.
Upload your lease templates, tenant handbooks, or maintenance policies. The chatbot uses RAG to instantly learn your property details and answer resident questions accurately.
Pick a warm, professional tone that matches your brand. Preview the chat with your actual property name and unit listings before going live.
Copy and paste a single line of code onto your property website. The chatbot widget appears instantly, ready to answer questions and book tours 24/7.
A prospect who leaves your site doesn't wait. They search for the next available listing and tour it instead.
An AI property management chatbot books property tours, triages and logs maintenance requests, sends automated rent reminders, follows up on lease renewals, screens rental applicants, and answers unit and policy questions — all without human staff, 24 hours a day, 7 days a week.
Checks your live tour calendar and unit availability, presents suitable slots, collects the prospect's details and preferences, and confirms the tour — all in one chat, with no human involvement needed.
Residents describe an issue in chat, the agent asks clarifying questions, categorizes urgency, and logs a ticket — escalating true emergencies to on-call staff immediately.
Reminders sent before rent is due and again if a payment is late, with a payment link included. Residents can chat back with questions or request a payment plan.
The agent proactively reaches out ahead of lease expiration, presents renewal terms, and confirms the resident's intent — reducing avoidable turnover and vacancy days.
For prospective tenants, the agent collects application information — move-in date, income, employment, pets, references — and routes them to your screening provider.
What's included in rent? Is parking available? What's the pet policy? The agent answers all pre-tour questions accurately and moves straight to scheduling.
The RhinoAgents dashboard gives you a live view of every tour, maintenance ticket, and rent reminder — with full chat transcripts, vacancy tracking, automated tenant profiles, and weekly performance reports sent every Monday.
Every tour booked, application started, and lease renewal in real time — prospect name, unit, time, status, and how it was initiated (AI, staff, or online).
Every leasing and maintenance chat transcribed and searchable. Review what was discussed, resolve disputes, and use successful chats to train staff.
See ticket status, priority, and resolution time per property. Identify recurring issues and adjust vendor routing accordingly.
Every new applicant creates a structured record — contact details, unit preferences, and application responses — ready in your system before move-in.
Interested prospects ranked by preference and move-in date. When a unit opens up, the system works the list automatically and updates the dashboard when it's filled.
Tours booked, applications started, rent collected on time, maintenance tickets resolved, and vacancy trends — delivered to your inbox every Monday morning.
RhinoAgents is the AI leasing and tenant chatbot built for property management companies, apartment communities, single-family rental portfolios, and student housing. It eliminates missed after-hours tour requests, reduces vacancy days, and connects directly to your existing PMS.
100% of after-hours chats answered instantly. Prospects book tours on their schedule, never waiting for a live agent or touring a competing listing.
Proactive lease renewal outreach and instant tour booking keep units filled and reduce the average days a unit sits vacant.
Free leasing agents from repetitive tour scheduling and maintenance triage to focus entirely on closing leases and resident relationships.
Native API integration syncs tours, tickets, and rent ledgers directly into AppFolio, Yardi, RealPage, Buildium, and your CRM.
AI accesses lease terms, property policies, and pricing to answer resident and prospect questions with human-like precision and speed.
SOC 2 compliance and secure encryption protocols protect resident applications, lease terms, and personal data.
Monitor live queues, resident sentiment, CSAT progress, and tour calendar updates in real time.
Property managers using RhinoAgents report a 91% increase in monthly tours booked, average vacancy days dropping from 34 to 11, and leasing staff time on repetitive calls cut from 14 hours to under 2 hours per week — within the first 60 days of going live.
How property managers are reducing vacancy and reclaiming staff time without adding headcount.
A 240-unit community captured every after-hours tour request with the AI chatbot, cutting average unit vacancy nearly in half and recovering thousands in lost rent each month.
A 90-home portfolio manager that relied on a shared inbox for maintenance requests saw tickets triaged and routed to vendors instantly — clearing a two-week backlog and cutting average resolution time by more than half.
A student housing property struggling with late payments turned on automated rent reminders and saw on-time payments rise from 78% to 96% — with staff spending under 2 hours a week on collections follow-up.
What property managers and landlords say after going live with RhinoAgents.
"Our average vacancy went from 34 days to 11 in one leasing cycle. The chatbot books tours the moment a lead lands on our site, even at 11pm. It's like having a leasing office that never closes."
"Maintenance tickets used to sit in a shared inbox for days. Now they're triaged, prioritized, and routed to the right vendor automatically. Huge time save for our whole team."
"On-time rent payments went from 78% to 96% after we turned on automated reminders. Setup took under 10 minutes across our whole portfolio. Wish we'd done this years ago."
No switching platforms. Connect to your existing PMS, calendar, and screening tools and go live instantly.
Google Calendar, Outlook, Calendly, Acuity, Cal.com
AppFolio, Yardi, RealPage, Buildium, Rent Manager, Propertyware
Twilio, RingCentral, Aircall, Vonage, 8x8, Telnyx
TransUnion SmartMove, RentPrep, Zillow Rental Manager, PayNearMe
HubSpot, Salesforce, GoHighLevel, Twilio SMS, WhatsApp Business
AI Chat Agent, AI Lead Nurture, AI Customer Win-Back Agent
While our self-serve dashboard allows you to deploy leasing chatbots in under 10 minutes, we know configuring PMS APIs and custom prompting can sometimes feel overwhelming.
RhinoAgents offers Done-For-You setup support at a rate of $50 per hour. Our team will design, integrate, test, and launch your AI Chatbot for you.
Our engineering experts will write and optimize the system prompts to perfectly match your brand guidelines, unit mix, and business terms.
We'll connect your PMS, CRMs (HubSpot, Salesforce, Zoho), or screening providers securely to keep tours, tickets, and contacts synced.
Before going live, we perform mock chats to test response latency, verify conversational flow, and configure fallback routing rules for emergencies.
RhinoAgents AI Leasing Chatbot starts at $149/month. Transparent, flat-rate pricing. No setup fees. No contracts. No per-unit charges. Cancel anytime.
For independent landlords and small portfolios getting started with AI leasing automation.
For multi-property managers and portfolios scaling to full leasing automation.
For multi-region property management companies and REITs with advanced requirements.
Everything you need to know about setting up and running an AI chatbot for leasing, maintenance triage, rent reminders, and lease renewals.
Stop losing prospects to unanswered chats and empty units to slow follow-up. Give your website a chat agent that books tours, triages maintenance, sends rent reminders, and follows up on renewals — 24/7, while you focus on running your properties.