Still spending hours handling paperwork? RhinoAgents simplifies and automates document-heavy workflows—turning unstructured healthcare documents like patient intake forms, lab results, and insurance claims into structured, API-ready data.
Our Document Processing Agent works with PDFs, images, emails, and scanned forms, extracting and transforming information with remarkable speed and accuracy—ready to plug into your systems via custom workflows.
Processing document...
Patient Intake Form.pdf
Extracted Fields:
This AI agent acts as your backend engine for document intelligence. Whether you're processing one form or one million, RhinoAgents gives you a configurable, scalable, and integration-ready way to automate document workflows.
Extract data from scanned or digital documents using OCR + NLP.
Classify document types with AI models trained on healthcare formats.
Validate extracted fields against business logic.
Transform raw content into structured formats, such as JSON or XML.
Route data to your EHR, CRM, database, or any connected system.
Flag errors, duplicates, and missing information automatically.
You can configure everything through either:
A visual interface to design nodes, map data, set rules, and connect APIs—perfect for IT teams and administrators.
Define behavior quickly and flexibly using simple language instructions—ideal for non-technical staff and rapid deployment.
This dual approach empowers both technical and non-technical users to customize document handling exactly the way they need it.
Our AI document processing solution offers sophisticated capabilities to streamline document management and improve operational efficiency.
Our AI agent is equipped with next-generation OCR technology that can accurately extract text from a wide variety of document types, including scanned PDFs, handwritten notes, faxed forms, and printed hospital records. It supports recognition in multiple languages and can handle noisy, distorted, or low-quality images.
Our agent automatically classifies documents based on content and context, applying intelligent metadata tags such as "Billing Statement," "Lab Report," "Prescription Note," or "Policy Claim." These tags make it easy to search, filter, and organize records.
Once documents are processed, the agent automatically routes files to the correct department, EHR module, or team member based on the document type, urgency, or rules you define. This intelligent automation eliminates bottlenecks and speeds up internal workflows.
For organizations that face large volumes of paperwork, the agent offers batch upload capabilities. It can process thousands of documents simultaneously using parallel workflows, ensuring quick turnaround without sacrificing accuracy.
You don't need a developer to make the agent work for your needs. With our intuitive no-code interface, staff can configure document types, processing rules, routing paths, and integrations through simple settings and prompt customization.
We offer a unique prompt builder tailored to healthcare needs, allowing users to define how documents should be processed using natural language. Our growing library of prebuilt prompts makes it easy to get started, even for non-technical staff.
Access control is essential in healthcare environments. Our agent allows you to define roles and permissions so that only the right individuals can view, edit, approve, or audit documents, ensuring both data protection and workflow clarity.
To help you get started instantly, we provide prebuilt document templates for common healthcare forms such as insurance claims, lab reports, prescriptions, admission notes, and consent forms. These templates can be further tailored to meet your specific documentation standards.
Set up notifications to flag missing data, misclassified documents, or errors in extraction. The system can escalate high-priority issues to supervisors or trigger follow-up actions based on document content, ensuring nothing slips through the cracks.
Our system automatically identifies inconsistencies, such as duplicate patient IDs, mismatched insurance data, or unrecognized codes. These errors are flagged in real-time, allowing teams to take immediate corrective action and maintain data accuracy.
For organizations with in-house platforms or mobile apps, our developer-friendly API suite allows for direct integration of the Document Processing Agent into custom workflows, enabling full flexibility and scalability.
We can build specialized document processing capabilities for your unique healthcare workflows.
Request CustomizationOur AI Doctor Appointment Booking Agent integrates seamlessly with leading healthcare platforms and communication tools.
Our API supports additional integrations for your specific needs.
Our AI appointment booking solution offers unique advantages that set us apart in the healthcare automation space.
Our AI agents are pretrained with thousands of insurance-specific dialogues and terms. We understand pre-auth, TPA workflows, deductibles, and compliance nuances.
Anyone on your team can configure the agent using simple prompts—no technical skills or developers needed.
No two insurers are the same. We tailor the conversation paths, intents, and escalation points based on your exact process — be it group plans, B2C policies, or third-party claims.
We offer ready-to-use document processing templates tailored explicitly for common healthcare scenarios. From insurance eligibility verification to patient intake documentation, you can go live in minutes, saving you weeks of development and onboarding time.
Whether you're using Epic for records, Twilio for messaging, or a custom-built health app, our agents adapt to your tech environment. You can define how requests are sent and how responses are formatted — total control with no limitations.
See how organizations are transforming document processing with our AI solution.
Digital Transformation Initiative
A large healthcare group managing facilities across multiple cities was facing a backlog of over 500,000 unstructured patient records, including handwritten notes, referrals, and admission forms.
By implementing the Rhino Document Processing AI Agent, the team was able to automatically categorize and index all documents for EHR uploads within weeks. This not only freed up hours of administrative effort but also enabled care teams to access critical patient data instantly, improving coordination and compliance.
"The AI document processing agent transformed our digital transformation initiative. What would have taken our staff months to complete was finished in weeks, with higher accuracy than manual processing."
— Jennifer Chen, CIO, Regional Healthcare Group
Streamlining Claims Verification
An insurance support organization was struggling with daily verification of thousands of medical claims, leading to long turnaround times and high error rates.
With our AI agent in place, scanned documents were automatically read, extracted, validated, and routed to the right queues based on policy type and claim urgency. The agent cut processing time by over 60%, reduced human intervention, and significantly improved first-pass claim accuracy.
"We went from 45 minutes per claim to under 18 minutes on average. The accuracy improvements alone saved us thousands in processing costs, not to mention the improved customer satisfaction from faster claims resolution."
— David Wilson, Operations Director, HealthClaims Processing
Real-time Results Structuring
A network of diagnostic labs needed a way to translate raw lab test documents into clean, structured summaries that could be sent to doctors and electronic health records (EHRs) in real-time.
Our AI Agent extracted values, detected abnormalities, and generated readable summaries in seconds—even from complex multi-page reports. This helped clinicians receive insights faster, reduced manual review, and improved the turnaround time for patient diagnosis by nearly 40%.
"The AI agent's ability to recognize abnormal values and highlight them in the structured output has been game-changing for our clinicians. They get exactly what they need to make quick decisions without wading through pages of lab data."
— Dr. Rebecca Martinez, Medical Director, MedLabs Diagnostics
Find answers to common questions about our Document Processing AI Agent.
Copy the prompt below to quickly set up your document processing assistant.
You are an AI-powered document processing agent. Ask the user to upload the required document or specify the type of document they need to be processed. Automatically extract, classify, and validate key information from the document using OCR and AI-based data extraction techniques. After processing, format the data into the requested structure (e.g., an Excel sheet, a JSON file, or a CRM entry) and send a confirmation message via email or WhatsApp. Integrate with the organization's database, CRM, or ERP system to automatically update or store the extracted data. Additionally, notify the relevant team or user when the document processing is complete.
Prompt copied to clipboard! You can now paste it into your AI platform.
Transform your healthcare operations today with RhinoAgents' Document Processing AI Agent. Automate, scale, and improve the efficiency of your document management without the hassle.