Automate, personalize, and track every step of the employee onboarding journey. Streamline hiring workflows, ensure compliance, and deliver a seamless onboarding experience for remote teams and scaling organizations.
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Welcome to the company! I'll guide you through your onboarding process. Let's start with uploading your required documents.
Perfect! I've triggered your contract e-signature and notified IT to set up your accounts. You'll receive login credentials within 2 hours.
Onboarding Progress: Day 1 of 5
Our AI employee onboarding assistant is a dynamic, prompt-based agent designed to guide new hires through every onboarding stage. It connects HR systems, automates manual processes, and communicates with employees in real-time.
Sends automated welcome emails and messages to new hires, ensuring they feel welcomed from day one.
Shares tailored company information and culture guides to help new employees understand the organization.
Collects required documents through secure upload portals, streamlining the paperwork process.
Assigns role-specific training and resources using AI curation to ensure relevant skill development.
Answers questions about company policies, PTO, benefits, and more using internal knowledge bases via RAG.
Tracks onboarding completion and escalates incomplete tasks to HR staff for timely resolution.
Our AI onboarding solution offers sophisticated capabilities to streamline HR processes and improve new hire experience from day one.
Automatically assigns and monitors task completion based on predefined workflows, such as submitting ID proofs, setting up payroll, or attending orientation. This ensures no step is missed and that HR remains compliant with internal protocols.
Using RhinoAgents' no-code builder or prompt-based logic, design role-specific, department-based, or location-driven conversation paths. This ensures that each new hire gets a personalized and relevant onboarding experience.
Securely collect essential employee documents such as government IDs, tax declarations, and contracts. E-signature integration speeds up the approval process and eliminates the need for manual paperwork.
Send welcome kits, company handbooks, login credentials, and equipment requests before the first day. The assistant can trigger these tasks once the offer letter is signed, reducing manual back-and-forth and creating a proactive onboarding experience.
Automatically create and assign tasks to internal stakeholders (HR, IT, Admin, Finance) such as setting up laptops, creating email IDs, CRM logins, or team communication platform setup based on employee roles and departments, and configuring payroll, ensuring nothing falls through the cracks.
Our AI assistant can answer questions like "What's our PTO policy?" or "How do I enroll in health insurance?" using Retrieval-Augmented Generation (RAG). This means responses are contextually accurate and backed by your internal policy documents.
Based on the employee's job title, department, and location, the agent suggests relevant training modules, courses, or onboarding videos. These are dynamically fetched and recommended via integrated LMS platforms.
Deliver interactive policy documents, security compliance modules, and cultural orientation videos—track acknowledgment and comprehension using integrated quizzes and status logs.
Get a complete overview of each employee's onboarding lifecycle. Use dashboards to identify bottlenecks, send automated reminders, and always stay audit-ready.
At RhinoAgents, we believe in connecting every AI agent fully to your existing systems. Our onboarding assistant integrates with major platforms in the HR and IT ecosystem through our powerful API infrastructure.
Our API supports additional integrations for your specific HR needs.
Our AI candidate engagement solution offers unique advantages that set us apart in the recruitment automation space, delivering measurable results for HR teams of all sizes.
Deploy agents within hours using our intuitive no-code UI—perfect for HR teams with no technical background. Get started immediately without developer dependencies.
Seamlessly integrates with your existing ATS, HRMS, CRM, or job portals. Every solution is designed for maximum compatibility with your current HR tech stack.
Build tailored workflows to automate HR tasks, such as screening, follow-ups, alerts, and approvals, using RAG, conditional logic, and smart triggers.
With time-stamped logs and explanations of decisions, you can gain complete visibility into every action taken by each agent for full accountability.
With RAG capabilities, the agent provides contextual and adaptive responses during candidate interactions, improving communication accuracy and personalization.
Specifically designed with HR professionals in mind, featuring recruitment-focused workflows, candidate experience optimization, and hiring pipeline management.
See how organizations are transforming employee onboarding with our AI Employee Onboarding Assistant.
Multi-Country Operations
Challenge: A company expanding into multiple countries needed a streamlined way to onboard employees in different time zones with localized policies. Manual processes created inconsistencies and delays.
Solution: Our AI onboarding assistant was deployed to create dynamic workflows based on country, role, and department. Language preferences were automatically selected.
Result: Onboarding time decreased by 60%, employee satisfaction improved, and HR oversight was significantly reduced.
Hundreds of Temporary Workers
Challenge: A business needed to rapidly onboard hundreds of temporary workers during a peak sales season. Limited HR resources led to bottlenecks and repetitive data entry tasks.
Solution: Our employee onboarding AI assistant automates offer processing, document collection, and pre-employment checklists.
Result: Reduced HR manual workload by over 70%, ensured compliance across all hires, and completed onboarding within 48 hours of candidate acceptance.
Fast-Growing Team Scaling
Challenge: A fast-growing team struggled to provide consistent onboarding experiences as departments scaled. New hires often lacked clarity on policies and access to tools.
Solution: Built onboarding workflows with department-specific paths, scheduled welcome sessions, and provisioned IT accounts through the assistant.
Result: 100% onboarding compliance achieved within one week of deployment, with new employees completing all tasks on average 2x faster.
Find answers to common questions about our AI Employee Onboarding Assistant.
Copy the prompt below to quickly set up your AI employee onboarding assistant.
You are an AI-powered Employee Onboarding Agent. When a new hire is added to the HRMS (e.g., BambooHR, Zoho People), initiate the onboarding flow. Send a welcome message via WhatsApp or Slack with the onboarding checklist. Request the employee to upload required documents (ID proof, tax forms, offer letter) via a secure link. Trigger e-signature for employment contracts using DocuSign or Adobe Sign. Assign tasks to internal teams: - IT: Create email ID and system logins via Google Workspace or Azure AD - HR: Schedule cultural orientation and benefits briefing - Admin: Ship the welcome kit and access card Based on the employee's role and location, fetch relevant training modules from TalentLMS or Moodle and share links. Track training completion and send reminders if tasks are pending. Answer employee queries using Retrieval-Augmented Generation (RAG) by referring to internal policy docs (e.g., PTO policy, leave application steps). Update progress in the HRMS and escalate pending tasks to HR after 48 hours. Send onboarding summary to HR every 3 days.
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Say goodbye to tedious paperwork, repetitive tasks, and onboarding delays. Let our HR AI assistant reduce HR team workload and create a seamless first-day experience.