Engage Clients. Execute Flawless Events.

Supercharge your event management business with an AI chatbot that handles inquiries, collects event details, recommends packages, manages bookings, and supports clients 24/7.

3×
Faster Response
40%
More Bookings
24/7
Always On
Start Free Trial Book a Demo
Event AI Assistant
Active • 127 Events Live
EVENT LEAD FLOW
Live

🎉 Hello! I'm your event planning assistant. What kind of event are you planning?

A corporate gala for 300 guests

Perfect! Our Platinum Gala package starts at ₹45L. Would you like catering, AV, and décor included?

Yes, and can we do it on Dec 15?

Date confirmed! Here are 3 venue options with availability. Shall I book a site visit?

LEADS THIS MONTH
342
+28% vs last
BOOKINGS
+40%
Conversion rate
Core Capabilities

What Can the Event Chatbot Do?

Instant Lead Qualification

Captures event type, budget, guest count, and timeline automatically.

Smart Package Recommendations

Suggests tailored packages with add-ons and upsell opportunities.

Appointment & Tour Booking

Schedules consultations and venue visits with calendar sync.

Instant Quotations

Generates detailed cost breakdowns based on client inputs.

Vendor Coordination

Shares caterers, DJs, décor, photographers, and bundled services.

CRM & Calendar Sync

Integrates with HubSpot, Salesforce, Google Calendar, Calendly, and more.

Why RhinoAgents

Why Choose RhinoAgents Event Management Chatbot?

Feature Traditional Chatbot RhinoAgents Event AI
Instant Customer Engagement Slow Response Instant Replies
Automated Lead Qualification Manual Smart Auto-Scoring
Personalized Event Recommendations ✗ AI-Powered Suggestions
End-to-End Planning Support Limited Full Inquiry → Booking Flow
Quotation Workflow Manual Automated Pricing & Estimates
24/7 Availability Office Hours Only Always Available
CRM & Calendar Integration Basic Deep Sync & Auto-Update
Vendor Coordination Not Supported AI Vendor Communication
Multi-Language Support Limited 100+ Languages
Customization & Branding Low Fully Customizable
Real Results

Case Studies & Results

Wedding Planning Company

40% More Qualified Leads

Phone & Instagram DMs overwhelmed the team.

40%
Qualified Lead Increase
Instant
Lead Intake

AI automated the entire intake process — capturing event details, sharing packages, and auto-qualifying leads.

Package Suggestions Instagram Lead Capture Automated Intake
Corporate Event Firm

28% Higher Booking Rate

Slow follow-ups caused drop-offs.

28%
Booking Rate Boost
Auto
Quotes Sent

Smart scheduling + automated quotations ensured fast responses and secured more bookings.

Auto Quotations Smart Scheduling Lead Nurturing
Venue Management Company

55% Drop in No-Shows

Clients frequently missed venue tours.

55%
Fewer No-Shows
WhatsApp
Smart Reminders

The AI chatbot scheduled tours and sent automated WhatsApp reminders to ensure visitors didn’t miss their appointments.

WhatsApp Reminders Tour Automation Lead Tracking
Entertainment Event Organizer

60% Less Support Workload

Team struggled with repetitive FAQs.

60%
Workload Reduction
Instant
FAQ Responses

AI answered all repeated questions instantly — freeing the team to focus on high-value tasks.

Instant FAQs WhatsApp/Website Chat Workload ↓ 60%
Private Event Planner

25% Higher Close Rate

Lead quality varied a lot.

25%
Close Rate Increase
AI Scoring
Lead Qualification

AI automatically scored leads based on budget, event size, and urgency — ensuring sales teams focused on high-value opportunities.

AI Lead Scoring Smart Routing High-Intent Focus
See It In Action – Book Your Demo
Who It’s For

Industries That Benefit from the Event Management Chatbot

From weddings to corporate summits — any event business that needs faster leads, smarter bookings, and flawless client journeys wins with RhinoAgents.

Wedding Planners & Organizers

Full-service wedding agencies, destination wedding specialists, and independent planners.

Corporate Event Companies

Conferences, product launches, team off-sites, galas, and brand activations.

Hotels, Resorts & Banquet Halls

Properties offering event spaces, wedding packages, and MICE facilities.

Entertainment & Concert Organizers

Music festivals, award shows, live performances, and cultural events.

Venue Management Companies

Multi-venue operators, convention centers, and exhibition halls.

Social & Private Event Planners

Birthdays, anniversaries, baby showers, and luxury private gatherings.

Sports & Award Event Organizers

Marathons, tournaments, corporate award nights, and sports celebrations.

Destination Event & MICE Agencies

Incentive tours, international conferences, and global event planners.

Exhibition & Trade Fair Organizers

Trade shows, expos, product launches, and industry exhibitions.

Event Production & AV Companies

Technical production, lighting, sound, and stage design services.

Performance

Performance Insights

Metric Before AI Agent After RhinoAgents
Response Time 12–72 hrs < 2 minutes
Lead Qualification Manual Fully Automated
Booking Rate Average +25–40%
Counselor / Staff Workload High -50%
Follow-up Consistency Low 100% Automated
Customer Satisfaction Moderate Excellent
FAQ

Frequently Asked Questions (FAQs)

Everything you need to know about the RhinoAgents Event Management Chatbot.

Plan Better. Respond Faster. Grow Bigger.

Transform your event business with the RhinoAgents Event Management AI — built for speed, precision, and flawless client experiences.

Without RhinoAgents

  • Slow responses and missed client inquiries
  • Manual follow-ups and scheduling chaos
  • Unclear packages and inconsistent pricing
  • High workload coordinating vendors & venues
  • Lower conversions & frustrated clients

With RhinoAgents

  • Instant 24/7 client engagement
  • Automated follow-ups & workflow handling
  • Smart package & pricing recommendations
  • Venue tour booking + vendor coordination
  • Higher conversions & smoother planning
Book a Free Demo Start Your AI Event Journey
AI-Powered Planning
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Proven Conversion Growth

RhinoAgents.com – Where Events Meet Intelligence.