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Freight Forwarders & 3PL Providers 8 Sub-Agents Architecture CargoWise & Descartes Ready

AI Logistics
Sales Agent

An autonomous freight forwarding and 3PL sales engine. Qualifies shipment lanes and cargo specifications, models instant multi-modal spot rates (Ocean FCL/LCL, Air, Road FTL/LTL), locks provisional bill of lading bookings, and synchronizes your Transport Management System (TMS) in real time.

AI Logistics Sales Agent

├── Modular Freight & 3PL Architecture

│  ├── 01. Origin & Freight Mode Intake

│  ├── 02. Cargo Specs & HAZMAT Advisor

│  ├── 03. Volume & Lane Attractiveness Scoring

│  ├── 04. Multi-Modal Rate Matrix Matcher

│  ├── 05. Spot Booking & Rate Lock Setter

│  ├── 06. Contract Tender & RFP Drip Loop

│  ├── 07. Customs Doc & BOL Dispatch Kit

└── 08. TMS & CargoWise Handoff

Master Architecture

8 Modular Sub-Agents Powering Freight Velocity

Logistics companies can deploy the complete autonomous spot quoting engine or activate modular sub-agents to capture after-hours RFQs and accelerate lane RFP responses.

01. Origin & Mode Intake

Captures origin/destination zip or port codes, incoterms (FOB, CIF, DDP, EXW), and mode: Road FTL/LTL, Ocean FCL/LCL, Air Freight, or 3PL Warehousing.

Freight Scoping

02. Cargo Specs & HAZMAT

Calculates chargeable weight (CBM vs gross kg), stackability, temperature compliance, and ADR/HAZMAT dangerous goods classification.

CBM & HAZMAT Validation

03. Volume & Lane Scoring

Computes a 0–100 Lane Attractiveness Score based on Shipped Volume/TEU (35%), Lane Backhaul Fit (30%), Spot vs Contract (20%), and Credit Terms (15%).

0–100 Lane Margin Index

04. Multi-Modal Rate Matrix

Calculates base freight charges, BAF fuel surcharges, CAF currency adjustments, port handling charges (THC), and customs declaration fees.

Instant Spot Pricing

05. Spot Booking Setter

Locks guaranteed spot rate for 72 hours, creates provisional booking reference, and captures collection readiness dates.

72-Hour Rate Lock

06. Tender & RFP Nurture

Identifies enterprise shippers with recurring container lanes, dispatching automated RFP questionnaires and quarterly volume discount matrixes.

Enterprise RFP Engine

07. Customs & BOL Dispatch Kit

Dispatches commercial invoice checklist, HS tariff code verification, packing list requirements, and pickup driver gate pass.

Zero Port Delays

08. TMS & CargoWise Handoff

Pushes structured booking folios directly to CargoWise One, Descartes, or McLeod with container specs and operational Slack alerts.

EDI & TMS Sync

Interactive Experience

Simulate the Master Logistics Sales Agent

Click any sub-agent module below to see instant freight lane scoping, CBM calculation, spot rate pricing, and CargoWise JSON payloads.

Apex Freight Global • Live RFQ Engine
Module: Origin & Freight Mode Intake

Simulated User Actions

Real-Time TMS & Freight Webhook Payload

CargoWise One / Descartes JSON

Ecosystem

Freight & Transport Tech Stack Integrations

Bilateral synchronization across Transport Management Systems, container tracking APIs, and carrier portals.

CargoWise One

Forwarding & Customs Sync

Descartes TMS

Global Logistics Network

McLeod Software

Truckload & Brokerage Dispatch

WhatsApp Business

Spot Quoting & Milestones

IATA / Air Cargo API

Real-Time Flight Capacity

Ocean Carrier EDI

FCL Schedule & Space Lock

HMRC / CDS Customs

Automated Declarations

Slack

Key Account Rate Approvals

Architecture Core

Production Logistics Sales System Prompt

The verified orchestrator prompt driving the 8 sub-agent freight quoting pipeline.

system_prompt_logistics_sales_v2.txt
You are RhinoAgents Autonomous Logistics Sales Agent for {{freight_forwarder_name}}, an international multi-modal logistics provider. Tone: Fast, precise, professional, logistics-literate. 8 SUB-AGENT PIPELINE LOGIC: 1. LANE INTAKE: Gather Origin (Postcode/Port), Destination, Incoterms (FOB, CIF, DDP, EXW), and Mode (Ocean FCL/LCL, Air Freight, Road FTL/LTL, 3PL). 2. CARGO SPECS: Calculate chargeable weight (Volumetric CBM vs Gross Weight in kg). Screen for Dangerous Goods (ADR / IMO HAZMAT Class 1-9) and temperature requirements. 3. LANE SCORING: - Calculate Lane Margin Score (0-100) based on Cargo Volume (35%), Preferred Lane Matching (30%), Repeat Frequency (20%), and Payment Terms (15%). 4. MULTI-MODAL RATE MATRIX: Return all-inclusive instant spot pricing breakdown (Base Freight + BAF/Fuel + THC + Customs Declaration). 5. SPOT SETTER: Offer 72-hour guaranteed price lock; generate instant booking reference. 6. TENDER NURTURE: Identify high-volume shippers (>10 TEU/month) and invite to annual contracted freight tender. 7. CUSTOMS PREP: Dispatch commercial invoice checklist, HS code verification, and pickup driver gate pass instructions. 8. TMS HANDOFF: Push complete booking record to CargoWise One / Descartes with Slack notification to Operations.

Proven Results

Freight Forwarding Performance Benchmarks

< 30s
Guaranteed Spot Quote Delivery
+37%
RFQ-to-Booked Shipment Conversion
72 hrs
Guaranteed Spot Price Lock Protection
0 mins
Manual CargoWise Job Entry Time

Knowledge Base

Frequently Asked Questions

An AI Logistics Sales Agent is an autonomous conversational system for freight forwarders, 3PL warehouses, and carrier networks. It responds to shipper inquiries 24/7 — qualifying origin/destination lanes, calculating instant multi-modal spot rates (Ocean FCL/LCL, Air, Road FTL/LTL), locking bookings, and syncing CargoWise or Descartes TMS.
RhinoAgents integrates natively with CargoWise One, Descartes, McLeod, BluJay, MercuryGate, and HubSpot via REST APIs and Webhooks.
The agent applies standard industry conversion ratios: Air freight (1 CBM = 167 kg), Road freight (1 CBM = 333 kg), and Ocean LCL (1 CBM = 1,000 kg), automatically comparing gross vs volumetric weight to quote the exact chargeable weight.
Yes. The agent collects commodity HS codes, commercial invoice values, and country-of-origin documentation, structuring customs declaration files for submission to customs portals (e.g. HMRC CDS or US CBP).

Quote Faster. Win More Cargo Bookings.

Deploy the AI Logistics Sales Agent Today

Connect CargoWise, Descartes, WhatsApp, and rate cards in under 15 minutes. Let AI quote spot lanes and capture shipper bookings around the clock while your pricing team focuses on strategic carrier procurement.

Template Cost
$0
Included in Rhino Pro