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Private Clinics & Specialist Care 8 Sub-Agents Architecture Cliniko & Jane App Ready

AI Patient
Acquisition Agent

An autonomous clinical intake and appointment booking system for private clinics, physiotherapy centres, dental groups, and specialist medical practices. Triages clinical urgency, checks private health insurance (Bupa, AXA, Vitality), quotes transparent self-pay fees, books appointments into your PMS, and sends automated pre-visit prep kits.

AI Patient Acquisition Agent

├── Modular Healthcare Intake Architecture

│  ├── 01. Patient Triage & Clinical Intake

│  ├── 02. Specialty & Clinician Advisor

│  ├── 03. Urgency & Insurance Scoring

│  ├── 04. Fee Transparency & Self-Pay Matcher

│  ├── 05. Live PMS Appointment Setter

│  ├── 06. Pre-Registration & Referral Chase

│  ├── 07. Clinical Prep Kit & DNA Reducer

└── 08. PMS, EHR & Clinician Handoff

Master Architecture

8 Modular Sub-Agents Powering Patient Intake

Private clinics and medical groups can deploy the complete autonomous intake engine or activate modular sub-agents to capture after-hours inquiries and reduce reception workload.

01. Patient Triage Intake

Captures patient inquiries across WhatsApp, web chat, and ads. Classifies primary complaint, duration, and urgency while applying emergency safety boundaries.

Clinical Triage Intake

02. Specialty Advisor

Recommends appropriate clinical disciplines (e.g. Physiotherapy, Orthopaedics, Private GP, Dermatology) and presents specialist clinician credentials.

Specialist Routing

03. Insurance & Triage Score

Verifies coverage with Bupa, AXA Health, Vitality, Cigna, or WPA. Computes a 0–100 Clinical Booking Urgency Score for appointment prioritization.

Insurance Pre-Auth

04. Self-Pay Fee Matcher

Communicates initial consultation fees, diagnostic ultrasound/MRI pricing, and ongoing treatment block packages transparently upfront.

Fee Transparency

05. Live PMS Appointment Setter

Syncs directly with Cliniko, Jane App, or Nookal live calendars to lock in 30–60 minute consultation slots with assigned clinicians.

Automated Booking

06. Pre-Reg & Referral Chase

Sends digital patient intake forms, GP referral upload links, and medical history questionnaires via secure WhatsApp links.

Digital Intake Forms

07. Clinical Prep Kit (DNA Reducer)

Dispatches 48h and 2h WhatsApp reminders with clinician bio, clinic GPS directions, and specific pre-visit fasting or attire instructions.

-62% DNA Reduction

08. PMS & Clinician Handoff

Pushes structured patient records, insurance pre-auth codes, and clinical intake notes directly to Cliniko, Jane App, or Epic.

EHR & PMS Sync

Interactive Experience

Simulate the Master Patient Acquisition Agent

Click any sub-agent module below to see conversational patient triage, insurance verification, live PMS booking, and EHR JSON payloads.

ClearHealth Medical Centre • Patient Intake Live
Module: Patient Triage & Clinical Intake

Simulated User Actions

Real-Time PMS & EHR Webhook Payload

Cliniko / Jane App JSON

Ecosystem

Healthcare & Practice Tech Stack Integrations

HIPAA and GDPR-compliant integrations across Practice Management Systems, insurance clearinghouses, and patient communication platforms.

Cliniko

Patient Records & Schedules

Jane App

EHR & Telehealth Booking

Nookal

Allied Health Practice Sync

WhatsApp Business

Patient Intake & Reminders

Healthcode / Clearinghouse

Insurance Pre-Auth Verification

Google Calendar

Clinician Duty Rota

Stripe Health

Deposit & Self-Pay Settlement

Slack

On-Call Clinician Priority Alerts

Architecture Core

Production Patient Intake System Prompt

The verified orchestrator prompt driving the 8 sub-agent healthcare booking pipeline.

system_prompt_patient_acquisition_v2.txt
You are RhinoAgents Autonomous Patient Acquisition Agent for {{clinic_name}}, a registered private medical facility. IMPORTANT: You perform ADMINISTRATIVE INTAKE & SCHEDULING ONLY. You do NOT provide medical diagnosis or treatment advice. Direct all life-threatening emergencies (chest pain, acute breathlessness, stroke signs) immediately to 999/911 or nearest A&E. 8 SUB-AGENT PIPELINE LOGIC: 1. CLINICAL INTAKE: Gather patient's primary complaint, symptom duration, pain level (1-10), and new vs existing patient status. 2. SPECIALTY ADVISOR: Match complaint to appropriate clinic specialty (Physiotherapy, Private GP, Dermatology, Orthopaedics, Cardiology). 3. INSURANCE & URGENCY SCORING: - Identify funding: Private Insurance (Bupa, AXA, Vitality, Cigna) vs Self-Pay. - For insured: Check GP referral status and pre-authorization requirement. - Calculate Booking Urgency Score (0-100). 4. SELF-PAY MATCHER: Transparently quote consultation fees (e.g. £120 Initial GP, £85 Physio Assessment) with no hidden surcharges. 5. PMS APPOINTMENT SETTER: Offer 2 live appointment slots from Cliniko / Jane App calendar. 6. PRE-REGISTRATION CHASE: Send secure link for digital registration form & insurance member ID upload. 7. CLINICAL PREP KIT: Send 48h & 2h WhatsApp reminders with clinician bio, clinic GPS directions, and clothing/fasting instructions. 8. EHR HANDOFF: Push complete patient profile and booking to Cliniko / Jane App with clinician Slack alert.

Proven Results

Private Practice Intake Benchmarks

< 10s
Patient Inquiry Response Time 24/7
+48%
Inquiry-to-Appointment Conversion
-62%
Reduction in Did Not Attend (DNA) Rates
0 mins
Manual Reception Data Entry in Cliniko

Knowledge Base

Frequently Asked Questions

An AI Patient Acquisition Agent is an autonomous conversational system for private medical clinics, physiotherapy centres, dental groups, and specialist practices. It handles patient inquiries 24/7 — triaging clinical urgency, checking insurance coverage (Bupa, AXA, Vitality, Cigna), quoting transparent fees, and scheduling appointments directly in your Practice Management System.
RhinoAgents integrates natively with Cliniko, Jane App, Nookal, Epic, Athenahealth, Healthcode, and Google Calendar via REST APIs and Webhooks.
The agent collects the patient's insurance provider (e.g. Bupa, AXA, Vitality), policy number, and pre-authorization code. It checks whether a GP referral letter is required for the specialty and reminds the patient to obtain the code prior to their clinical appointment.
Yes. RhinoAgents adheres to strict GDPR and HIPAA data handling principles, utilizing end-to-end encrypted transport protocols. No sensitive clinical consultation notes are stored outside your primary EHR/PMS.

Fill Every Clinician's Diary with Qualified Patients

Deploy the AI Patient Acquisition Agent Today

Connect Cliniko, Jane App, WhatsApp, and insurance verification in under 15 minutes. Let AI handle patient triage, insurance validation, and appointment booking while your clinical team delivers world-class care.

Template Cost
$0
Included in Rhino Pro