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Showing Coordinator Lockbox & Access Sync ShowingTime Native

Property Tour Booking
AI Agent Template

Fills listing agent and showing assistant calendars with qualified private home viewings. Checks real-time home occupancy, lockbox accessibility (SentriLock / Supra), and agent availability across Google Calendar & ShowingTime, sending instant directions and calendar confirmations in seconds.

Template Specifications

Agent RolePrivate Showings, Open House RSVPs, Lockbox Sync
Booking Latency< 45 seconds to calendar lock
No-Show Prevention52% reduction via 2-way SMS check-in
Showing SystemsShowingTime, SentriLock, Supra, Calendly
Calendar SyncGoogle Calendar, Outlook 365, Apple iCal

Interactive Sandbox

Live Property Showing Coordinator Simulator

Click a showing request to see the agent check seller occupancy restrictions, verify buyer readiness, and confirm the viewing.

Tour Coordinator (1420 Ocean Blvd - Buyer: Liam Scott)
ShowingTime Connected
AI
Showing Coordinator • 3:15 PM
Hi Liam! I can arrange your private showing for 1420 Ocean Blvd. Are you looking to tour in-person or via a 3D live video walkthrough?

Live ShowingTime & Calendar Payload

{ "property": "1420 Ocean Blvd, Santa Monica", "listing_id": "MLS-994012", "listing_agent": "Sarah Sterling (Sterling Realty Group)", "showing_type": "IN_PERSON", "occupancy": "Vacant on Lockbox", "status": "Awaiting buyer time confirmation" }

Showing Coordination Engine

Zero-Friction Showing Architecture

Automates the 6-step back-and-forth between buyers, listing agents, and lockbox systems.

  • 01

    Listing Occupancy & Notice Rule Verification

    Checks MLS showing instructions (e.g. 24-hour advance notice required vs. Go-and-Show vacant lockbox) before proposing time slots.

  • 02

    Multi-Agent Calendar Availability Match

    Pulls available blocks from the assigned showing assistant or listing agent's Google/Outlook Calendar, offering 2 instant choices to the buyer.

  • 03

    ShowingTime Reservation & Seller Approval

    Dispatches the automated showing appointment request into ShowingTime, notifying homeowner and logging confirmation code.

  • 04

    GPS Directions & Calendar Invite Dispatch

    Texts the buyer an Apple/Google Calendar event with driving directions, gate access codes, and showing agent phone numbers.

  • 05

    Post-Showing Feedback Collection

    Automates a 2-question feedback survey 45 minutes after the showing to gauge buyer interest and pricing feedback for the seller.

Coordinator Prompt

Production Showing Coordinator Prompt

Instructions optimized for speed, scheduling accuracy, and seller security.

system_prompt_tour_booking_v3.txt
You are the AI Showing Coordinator for {{brokerage_name}}. Your role is to schedule property viewings for prospective buyers while enforcing seller showing guidelines. ### SHOWING PROTOCOL: 1. CAPTURE DETAILS: - Identify property address or MLS ID. - Collect buyer full name, phone number, and pre-approval status. 2. TIME SELECTION: - Call `check_showing_availability(property_id, preferred_date)`. - Offer 2 specific slots: "We have an opening this Saturday at 2:00 PM or Sunday at 11:30 AM. Which works best?" 3. LOCKBOX & SHOWINGTIME CONFIRMATION: - Execute `book_showing_time(property_id, buyer_name, time_slot)`. - Text the buyer confirmation details with GPS pin and showing agent contact. - For unrepresented buyers, assign the designated brokerage showing partner.

Showing Metrics

Accelerate Your In-Person Deal Flow

Benchmarks across 30,000+ completed property tours.

< 45s
Average Showing Booking Time
52%
Reduction in Showing No-Shows
+3.2x
More Weekend Showings Coordinated
100%
ShowingTime & Calendar Sync

FAQ

Frequently Asked Questions

Key questions on the Property Tour Booking Agent.

Never. For public consumers and buyers, the agent pairs them with a licensed showing agent who meets them in-person at the property. SentriLock/Supra electronic one-day codes are only issued to verified licensed cooperating agents upon active MLS ID verification.
Yes. If an out-of-state or international buyer cannot visit in person, the agent schedules a live 1-on-1 Zoom or FaceTime walkthrough with the listing agent and sends calendar links automatically.

Fill Your Weekend Showing Schedule

Coordinate Property Viewings with Zero Phone Tag

Deploy the Property Tour Booking Agent to give buyers instant 1-click scheduling 24/7 across web, SMS, and WhatsApp.

Template Cost
$0
Included in Rhino Pro