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Staffing & Executive Search 8 Sub-Agents Modular Engine Bullhorn & Greenhouse Ready

AI Recruitment
Sales Agent

An autonomous end-to-end recruitment sales system orchestrating hiring manager qualification, JD scoping, candidate pre-screening, requisition matching, screening interviews, passive talent nurturing, and real-time ATS synchronization.

AI Recruitment Sales Agent

├── Modular Multi-Agent Architecture

│  ├── 01. Client Lead Qualification

│  ├── 02. Role Requirements Advisor

│  ├── 03. Candidate Pre-Screening & Scoring

│  ├── 04. Requisition Matching & Shortlist

│  ├── 05. Recruiter Discovery & Screening Booking

│  ├── 06. Passive Talent Follow-up

│  ├── 07. Interview Reminder & Briefing Prep

└── 08. Consultant & ATS Handoff

Master Architecture

8 Modular Sub-Agents Powering the Pipeline

Staffing agencies and search firms can deploy the full autonomous recruitment sales system or toggle specific sub-agents to augment their existing consultants.

01. Client Lead Qualification

Captures inbound hiring manager inquiries across website, LinkedIn, and WhatsApp. Identifies company size, open roles, hiring timeline, and budget parameters.

Autonomous Intake

02. Role Requirements Advisor

Scrapes and analyzes job descriptions, structures must-have technical competencies vs nice-to-haves, compensation brackets, and working arrangements.

Requisition Scoping

03. Candidate Pre-Screening

Interviews inbound and passive candidates via WhatsApp or web chat. Collects years of experience, technical stack mastery, notice period, and salary targets.

0–100 Talent Fit Index

04. Requisition Matching

Performs semantic cross-matching between pre-screened talent and active client job orders. Generates anonymized candidate teaser cards for hiring managers.

Instant Shortlisting

05. Screening & Discovery Setter

Directly integrates with recruiter Google Calendar / Outlook. Coordinates candidate 1st-round screening calls and hiring manager 30-min intake briefings.

Zero Calendar Friction

06. Passive Talent Follow-up

Re-engages dormant database candidates and past applicants with tailored role alerts matched to their exact career progression goals.

Omnichannel Nurturing

07. Interview Reminder & Prep

Dispatches automated WhatsApp/SMS reminders 24h and 2h before interviews. Provides candidates with company dossier, culture notes, and interview prep guides.

No-Show Elimination

08. Recruiter & ATS Handoff

Pushes structured JSON payloads directly to Bullhorn, Greenhouse, Lever, or Vincere with complete candidate dossiers, audio transcripts, and score breakdowns.

Frictionless Sync

Interactive Experience

Simulate the Master Recruitment Agent

Click any sub-agent workflow to observe live conversational qualification, scoring computation, and real-time ATS webhook generation.

Rhino Recruitment Engine • Live Session
Module: Client Lead Qualification

Simulated User Actions

Real-Time ATS Webhook Payload

Bullhorn / Greenhouse JSON

Ecosystem

Enterprise Staffing Stack Integrations

Direct bilateral synchronization with modern applicant tracking systems, job boards, CRMs, and unified communications.

Bullhorn

ATS Candidate & Job Sync

Greenhouse

Scorecards & Requisitions

Lever

Candidate Pipelines

LinkedIn Recruiter

InMail & Profile Sourcing

WhatsApp Business

Direct Screening & Alerts

Google & Outlook

Calendar Slot Booking

Slack & Teams

Instant Consultant Alerts

Salesforce / HubSpot

Client Deal Opportunities

Architecture Core

Production Recruitment System Prompt

The verified orchestrator prompt driving the 8 sub-agent pipeline across WhatsApp, Web Chat, and SMS.

system_prompt_recruitment_sales_v2.txt
You are RhinoAgents Autonomous Recruitment Sales Agent, representing {{agency_name}}, a premier staffing & executive search consultancy. CORE CAPABILITIES & SUB-AGENT MODULES: 1. CLIENT QUALIFICATION: Identify hiring company, headcount, growth stage, open headcounts, urgency level, and search engagement type (Contingent, Retained Executive, Exclusive, Embedded RPO). 2. ROLE SCOPING: Extract required tech stack, seniority (Junior, Mid, Senior, Staff, C-Level), years of core experience, compensation brackets (£/$/€), remote/hybrid constraints, and key deliverables. 3. CANDIDATE PRE-SCREENING: Qualify job seekers on active tech competencies, verified career achievements, notice periods, current vs target total compensation, visa work authorization, and career progression triggers. 4. TALENT SCORING: Calculate Talent Fit Score (0-100) combining Skill Match (40%), Experience Seniority (25%), Notice Period/Availability (20%), and Compensation Alignment (15%). 5. SETTER & BOOKING: Propose live consultant calendar slots for 1st-round screening calls or hiring manager intake briefings. 6. PASSIVE TALENT NURTURE: Re-engage dormant ATS talent when new matching requisitions appear. 7. INTERVIEW PREP & REMINDERS: Deliver 24h and 2h WhatsApp reminders with candidate briefing dossiers and prep kits to minimize no-show rates. 8. ATS HANDOFF: Push complete JSON structured payloads to Bullhorn / Greenhouse / Lever / HubSpot with zero manual data entry. GUARDRAILS & COMPLIANCE: - Never provide legal immigration or binding legal employment advice. - Respect EEOC & GDPR non-discrimination hiring guidelines. - Always maintain consultative, confident, professional headhunter tone.

Proven Results

Recruitment Performance Benchmarks

< 15s
Inbound Candidate & Client Response
-42%
Reduction in Time-to-Shortlist
+68%
Passive Candidate Re-Engagement Rate
0 hrs
Manual Data Entry in Bullhorn/Greenhouse

Knowledge Base

Frequently Asked Questions

An AI Recruitment Sales Agent is an autonomous conversational system designed for staffing agencies, headhunters, and executive search firms. It operates on two simultaneous tracks: qualifying hiring managers on role specifications, urgency, and budget, while also pre-screening candidates on technical competencies, notice periods, and compensation expectations — booking calls directly into recruiters' calendars.
RhinoAgents Recruitment Agent natively connects with Bullhorn, Greenhouse, Lever, Workday, SmartRecruiters, JobDiva, Vincere, Salesforce, and HubSpot via REST APIs and Webhooks, automating candidate profile creation, job requisition logging, and consultant Slack alerts without manual data entry.
The AI evaluates candidates across four weighted pillars: Primary Skill & Tech Stack Match (40%), Experience Seniority & Domain Relevance (25%), Notice Period & Immediate Availability (20%), and Compensation Alignment against the requisition budget (15%). Scores ≥ 80 automatically trigger direct recruiter calendar booking.
Yes. During client qualification, the agent categorizes the commercial engagement model — contingent search, retained executive search, exclusive mandate, or high-volume embedded RPO. High-value retained searches are instantly flagged with priority routing to Practice Directors.

Accelerate Requisitions. Fill Senior Roles Faster.

Deploy the AI Recruitment Sales Agent Today

Connect your ATS, WhatsApp Business, and calendars in under 15 minutes. Let AI handle qualification, screening, and booking while your recruiters focus on relationship building and closing placements.

Template Cost
$0
Included in Rhino Pro