AI Agents for Coaching Institutes | $99/mo

Enroll 3x More Students &
Fill Every Demo Class to Capacity.

Deploy specialized AI Agents that counsel inquiring parents 24/7, book trial demo lectures, administer diagnostic scholarship exams, and automate tuition fee collection — fully integrated with your student CRM. From $99/month. Live in 24 hours.

100 free test credits • Plans from $99/month • Live in 24 hours • SOC 2 Certified
Book a Free Demo Start Free — Plans from $99 →

Works with Classplus, Teachmint, LeadSquared, and Zoho CRM  ·  No credit card required  ·  Cancel anytime

The Cost of Inaction

Where Your Business Is Quietly Leaking Revenue.

Traditional teams struggle to handle peak volume, after-hours inquiries, and manual data entry. Here is what is costing you every month:

01
Parents Inquire at Night but Get No Answers
Working parents research competitive exam coaching (SAT, JEE, NEET, GRE) after 8 PM. If your institute takes 24 hours to call back, they enroll at a competitor.
02
Trial Demo Classes Suffer 40% No-Show Rates
Students book free trial demo classes but fail to show up without systematic, personalized WhatsApp reminders and calendar invites.
03
Chasing Monthly Tuition Fees Drains Administrative Time
Front desk counselors spend days making awkward payment reminder calls instead of focusing on new student enrollment.
The AI Agent Solution

Specialized AI Agents That Never Sleep.
Orchestrated by One Main AI Agent.

Deploy a coordinated team of dedicated sub-agents that solve your revenue leaks, qualify buyers, and automate operations 24/7/365.

Sub-Second Response Across Channels
Answer 100% of incoming inquiries on Webchat, WhatsApp, SMS, and Slack in under 1.2 seconds — day or night.
Live System & CRM Sync
Every interaction, appointment, and qualification score is instantly committed to Classplus, Teachmint, LeadSquared, and Zoho CRM without manual human data entry.
Autonomous Execution & Approvals
Sub-agents handle 90% of routine workflows autonomously, while flagging high-value threshold tasks for 1-click Slack approvals.
Seamless Setup

Configure Your AI Agent in 4 Simple Steps.

No code. No engineering resources. Live and working with your stack in under 24 hours.

STEP 01
Connect Student CRM, LMS & WhatsApp Gateway
1-click integration with Classplus, Teachmint, LeadSquared, Zoho, and Twilio.
STEP 02
Ingest Course Curricula, Faculty Profiles & Fee Structures
Upload syllabus timelines, batch schedules, scholarship criteria, and installment payment plans.
STEP 03
Configure Automated Counseling & Demo Class Flows
Enable 24/7 WhatsApp course advising, diagnostic test distribution, and smart payment links.
STEP 04
Direct Academy Operations via Natural Chat
Command the Main AI Agent for batch enrollment pacing, demo attendance rates, and tuition revenue.
Chat-Ops & Prompt-Driven Execution

Everything Done Through Chat.
No Complex Dashboards. No Clunky Menus.

Manage your entire operation directly through natural conversation. Whether in Slack, Teams, SMS, WhatsApp, or Webchat — just tell your AI Agent what to do.

1. Get Reports via Prompt
"Show me this month’s new student enrollment pacing, demo-to-admission conversion rate, and batch seat capacity."
Report: 142 new admissions (+48% YoY), 68% demo class conversion rate, Batch A and B at 94% seat capacity.
2. Assign via Prompt
"Book prospective student Alex Rivera for Saturday 10:00 AM SAT Math masterclass with Dr. Sharma."
Reserved seat in Classplus LMS; sent WhatsApp calendar invite, prep PDF, and Zoom link to student and parent.
3. Schedule via Prompt
"Evaluate 45-minute diagnostic exam for applicant Priya Patel and calculate merit scholarship discount."
Scored 88% in Physics & Math; awarded 25% Merit Scholarship; generated instant admission offer letter.
4. Update LeadSquared CRM & Classplus via Prompt
"Send polite WhatsApp payment reminders with 1-click UPI/Card links for 24 tuition installments due on the 5th."
Dispatched personalized payment links; 18 installments collected within 3 hours ($14,400 total).
Webchat Widget
WhatsApp Business
SMS & Twilio
Slack Workspace
AI Voice Inbound
Live Interactive Customer Conversation Simulator
Active · Sub-1.2s Response
CU
Parent asked on WhatsApp at 9:30 PM: "My daughter is in Grade 11. Do you offer weekend batches for JEE Advanced and what is the fee structure?"
AUTONOMOUS COURSE COUNSELING & BATCH RECOMMENDATION
Retrieved Grade 11 JEE Advanced 2-year classroom course syllabus
Identified open seats in Saturday-Sunday Weekend Morning Batch (9 AM - 1 PM)
Presented transparent fee installment breakdown and invited to Saturday demo
Counseling Response in 3.4 Seconds! Sent parent complete syllabus breakdown: "Yes! We have 4 seats remaining in our Grade 11 Weekend Masterclass taught by Ex-IITian faculty. The program includes study modules, weekly Mock Tests, and 1-on-1 doubt solving. Would you like me to reserve a complimentary demo seat for your daughter this Saturday at 9:00 AM?" Parent replied "Yes".
100%
Lead Coverage Across All Channels
< 1.2s
Average Response & Booking Time
$0
Extra Engineering or Setup Costs
Multiple Specialized AI Agents · One Main AI Agent

One Main AI Agent Handles All Reports.
Specialized AI Agents Do the Specific Work.

Leadership prompts the Main AI Agent for consolidated store reports, pipeline briefings, and approvals. Each department interacts with specialized sub-agents tailored to their workflow in Slack, Teams, or Webchat.

Academy Leadership Command
Consolidated Academy Enrollment & Academic Excellence
Prompt the Main AI Agent for multi-branch admission numbers, demo class show-up rates, student test score progressions, and fee collection health.
Maximize Batch Capacity
Fills classroom seats to 95%+ capacity across weekday and weekend batches.
30s Speed-to-Counsel
Engages inquiring parents instantly day or night to beat competing coaching institutes.
99% On-Time Fee Collection
Automates polite installment reminders that eliminate awkward collection calls.
#academy-command
Main AI Agent · Director Mode
DIR
Prof. Rajesh Sharma (Managing Director)09:00 AM
What is our enrollment pacing for the upcoming fall test-prep batches, and how did Saturday’s demo class perform?
Rhino Main AI Agent09:00 AM
Academy Operations Performance:
• Total Active Students: 680 enrolled across 14 batches (94% capacity).
• Saturday Demo Class: 48 prospective students attended (88% show-up rate).
• Demo Conversions: 32 students enrolled on the spot (66.7% conversion rate).
• Tuition Collected: $42,800 in installment fees collected via WhatsApp links.
• Student CSAT: 4.9/5 stars.
Admissions Specialist
Converts Web & Social Traffic into Enrolled Students
Engages parents and students on WhatsApp, webchat, and Instagram, answering curriculum questions and booking demo lectures.
24/7 Instant WhatsApp Counseling
Answers curriculum, fee, and timing questions in under 5 seconds.
Instant Demo Seat Booking
Reserves physical or online demo seats with 1-click confirmation.
Automated Syllabus Delivery
Delivers course brochures and past student rank results directly to phones.
#admissions-counseling
Counselor Agent
PARENT
Meera Kapoor (Parent)11:30 AM
Does the SAT prep course include practice tests and essay grading?
Counselor Agent11:30 AM
Yes, Meera! Our SAT Masterclass includes 12 full-length proctored mock exams using real College Board questions, personalized diagnostic score reports, and 1-on-1 essay grading workshops with our Ivy League mentors.
Student Success Specialist
Tracks Academic Progress & Keeps Parents Informed
Logs student test scores, identifies subject-matter weak areas, monitors class attendance, and sends weekly progress cards to parents.
Weak Topic Diagnostic Alerts
Pinpoints when a student struggles in Calculus or Organic Chemistry.
Automated Absence Warnings
Texts parents within 15 minutes if a student misses a scheduled lecture.
Rank Progression Scorecards
Generates beautiful mobile scorecards celebrating student percentile gains.
#student-success
Success Agent
SPEC
Carlos Mendez (Academic Lead)02:00 PM
Analyze Mock Test #4 results for Batch 2026.
Success Agent02:00 PM
Mock Test #4 Performance:
• Batch Average: 84.2% (+6.4% gain from Test #3).
• Top Subject: Physics (88% avg) | Weak Topic: Organic Chemistry reaction mechanisms (68% avg).
• Recommended Action: Scheduled 2-hour doubt-clearing workshop on Organic Reactions for Thursday 5 PM.
Fee Billing Specialist
Collects Tuition on Autopilot with Zero Friction
Sends friendly installment reminders via WhatsApp, manages flexible 0% payment schedules, and issues compliant tax receipts instantly.
1-Click Mobile Payment Links
Supports Apple Pay, credit cards, UPI, and bank transfers.
Polite Automated Reminders
Sends gentle nudges 3 days before due dates that collect 95% on time.
Automated Tax Receipts
Generates compliant GST and education fee receipts for parent tax filing.
#fee-collections
Fee Agent
SPEC
Elena Rostova (Bursar Office)04:15 PM
Reconcile today’s monthly tuition collections.
Fee Agent04:15 PM
Tuition Collections Reconciled:
• 38 monthly installments paid ($19,000 total).
• 100% matched to Razorpay / Stripe gateway batch #B-9482.
• Tax receipts dispatched to parents via WhatsApp.
• CRM ledgers updated automatically.
Enterprise Features

Everything You Need for Enterprise Automation.

Built for high-volume operations, strict compliance, and effortless multi-channel management.

24/7 WhatsApp Course Counseling
Engage prospective students and parents day or night, answer curriculum questions, and send brochures.
Automated Trial Demo Class Booking
Fill physical and virtual trial demo classes with instant calendar links and WhatsApp reminders.
Online Diagnostic Scholarship Exams
Administer 30-minute placement tests, score answers automatically, and issue merit scholarship awards.
Courteous Tuition Installment Collections
Send friendly payment links via WhatsApp with 1-click checkout to eliminate fee delinquency.
Student Progress & Weak Topic Radar
Track mock test percentiles and alert faculty when students need targeted doubt-solving workshops.
Full Coaching CRM & LMS Integration
Seamlessly connect Classplus, Teachmint, LeadSquared, Zoho CRM, and payment gateways.
Native Integrations

Connects to Your Entire Tech Stack.

RhinoAgents connects via secure REST APIs and webhooks in under 15 minutes.

Coaching Institute LMS
Classplus & Teachmint
Synchronize live classrooms, batch schedules, test papers, student attendance, and video lectures.
Education CRM
LeadSquared & Zoho CRM
Track student inquiries, parent follow-ups, demo attendance, and enrollment contracts.
Student & Parent Messaging
WhatsApp Business API
Deliver course details, demo reminders, test results, and 1-click tuition payment links.
Tuition Payments
Stripe & Razorpay Education
Collect monthly tuition installments, registration deposits, and generate automated tax receipts.
Live Virtual Classes
Zoom & Google Meet
Generate secure live class links, track student attendance duration, and store recordings.
Faculty Coordination
Slack & Teams Academic ChatOps
Real-time batch enrollment updates, faculty substitution alerts, and student doubt alerts.
Common Questions

Frequently Asked Questions.

Everything you need to know about pricing, setup, and multi-agent operations.

How does the AI counsel inquiring parents on WhatsApp after hours?
The AI answers parent inquiries in under 5 seconds, 24/7. It explains course syllabi, fee structures, faculty credentials, and timetable options, offering a free trial demo class seat to capture high-intent enrollments.
Can it administer diagnostic tests and award merit scholarships?
Yes! The AI can text students a link to an interactive 30-minute diagnostic test. It grades the submission instantly, generates a performance scorecard, and applies a tailored scholarship discount to encourage enrollment.
How does it help reduce demo class no-show rates?
The AI sends engaging WhatsApp reminders at 24h, 2h, and 15m before the demo, complete with teacher intro videos and 1-click calendar invites, boosting demo attendance rates to 85%+.
Does it integrate directly into Classplus and LeadSquared?
Yes! RhinoAgents connects directly to Classplus, Teachmint, LeadSquared, and Zoho CRM, synchronizing leads, batch assignments, and fee payments in real time.
What does the $99/mo plan include for coaching academies?
The $99/mo plan includes unlimited specialized sub-agents, full LMS and CRM integrations, 100 free test credits, WhatsApp course counseling, and demo booking with zero setup fees.
Is student and parent contact information kept private?
Yes. We are SOC 2 Type II certified and adhere to strict education privacy standards. Student test records and parent phone numbers are encrypted and never shared or used to train public AI models.
"RhinoAgents doubled our demo-to-admission conversion rate. Answering parent WhatsApp inquiries at 10 PM resulted in 45 extra student enrollments in our first month alone."
Prof. Rajesh Sharma
Director & Founder · Apex IIT & Medical Academy
AI Agents for Coaching Institutes

Connect. Configure. Get Work Done.
Plans from $99/mo.

Your AI Agent connects to Classplus, Teachmint, LeadSquared, and Zoho CRM in minutes — then works 24/7 qualifying leads, booking meetings, and updating your systems. Live in 24 hours.

Book a Platform Demo Start Free — Plans from $99 →
100 free test credits • No credit card required • Cancel anytime • Live in 24 hours
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