AI Agents for Doctor Appointment Booking | $20/mo

Book Patient Appointments 24/7 &
Cut Clinic No-Show Rates by 60%.

Deploy specialized AI Agents that answer patient scheduling calls in 2 rings, match clinical symptoms to the right specialist, manage provider calendar buffers, and send automated SMS confirmations — synchronized with your EHR. From $20/month. Live in 24 hours.

100 free test credits • Plans from $20/month • Live in 24 hours • SOC 2 Certified
Book a Free Demo Start Free — Plans from $20 →

Works with Epic Systems, Athenahealth, eClinicalWorks, and Zocdoc  ·  No credit card required  ·  Cancel anytime

The Cost of Inaction

Where Your Business Is Quietly Leaking Revenue.

Traditional teams struggle to handle peak volume, after-hours inquiries, and manual data entry. Here is what is costing you every month:

01
Phone Lines Jammed During Morning Peak Hours
Patients calling to schedule appointments between 8 AM and 10 AM sit on hold for 20 minutes, leading to 30% dropped calls and lost patient volume.
02
Clinic No-Shows Waste $200 per Open Slot
When patients forget appointments or experience minor schedule conflicts, empty clinical slots cost medical practices tens of thousands in lost revenue.
03
Patients Book with the Wrong Medical Specialist
Patients book generic appointments without knowing whether they need a general practitioner, an orthopedist, or an urgent care visit, wasting provider exam time.
The AI Agent Solution

Specialized AI Agents That Never Sleep.
Orchestrated by One Main AI Agent.

Deploy a coordinated team of dedicated sub-agents that solve your revenue leaks, qualify buyers, and automate operations 24/7/365.

Sub-Second Response Across Channels
Answer 100% of incoming inquiries on Webchat, WhatsApp, SMS, and Slack in under 1.2 seconds — day or night.
Live System & CRM Sync
Every interaction, appointment, and qualification score is instantly committed to Epic Systems, Athenahealth, eClinicalWorks, and Zocdoc without manual human data entry.
Autonomous Execution & Approvals
Sub-agents handle 90% of routine workflows autonomously, while flagging high-value threshold tasks for 1-click Slack approvals.
Seamless Setup

Configure Your AI Agent in 4 Simple Steps.

No code. No engineering resources. Live and working with your stack in under 24 hours.

STEP 01
Connect EHR, Practice Management & Phone System
1-click integration with Epic, Athenahealth, NextGen, Twilio, and Zocdoc.
STEP 02
Ingest Provider Rules, Slot Durations & Clinical Specialty Criteria
Upload new patient vs follow-up slot times, exam room equipment rules, and physician working hours.
STEP 03
Configure Automated 24/7 Voice & Chat Scheduling
Enable natural conversational phone answering, 2-way SMS reschedule nudges, and calendar sync.
STEP 04
Direct Clinic Appointment Operations via Chat
Command the Main AI Agent for provider schedule fill rates, cancellation backfill pacing, and waitlist volume.
Chat-Ops & Prompt-Driven Execution

Everything Done Through Chat.
No Complex Dashboards. No Clunky Menus.

Manage your entire operation directly through natural conversation. Whether in Slack, Teams, SMS, WhatsApp, or Webchat — just tell your AI Agent what to do.

1. Get Reports via Prompt
"Show me this week’s provider calendar fill rate, appointment no-show percentage, and canceled slot backfill speed."
Report: 96.4% calendar fill rate across 8 providers, no-show rate reduced to 4.2%, 14 canceled slots backfilled in avg 8 minutes.
2. Assign via Prompt
"Book 45-minute new patient consultation for Sarah Jenkins with Dr. Adams (Neurology) for next Tuesday afternoon."
Booked Tuesday at 2:15 PM in Epic Cadence; dispatched SMS confirmation with pre-visit intake link.
3. Schedule via Prompt
"Fill canceled 10:00 AM slot for Dr. Chen tomorrow by texting top 3 prioritized waitlisted dermatology patients."
Texted waitlist; patient Marcus accepted in 3 minutes; slot re-booked with zero schedule vacancy.
4. Update Epic Cadence & Athenahealth via Prompt
"Update appointment status and telehealth video link for 8 virtual consultations scheduled for Friday."
Generated secure HIPAA video links; synced calendar entries and texted links to patients.
Webchat Widget
WhatsApp Business
SMS & Twilio
Slack Workspace
AI Voice Inbound
Live Interactive Customer Conversation Simulator
Active · Sub-1.2s Response
CU
Patient called at 7:30 PM on a Sunday: "Hi, I have a persistent cough and fever and need to see Dr. Miller tomorrow morning."
AUTONOMOUS CONVERSATIONAL VOICE APPOINTMENT SCHEDULING
Answered inbound voice call in 2 rings via conversational AI voice agent
Queried Dr. Miller’s schedule in Epic Cadence: Located 9:15 AM urgent sick visit slot
Booked appointment and dispatched SMS confirmation with driving directions
Appointment Booked in 45 Seconds! "Hi there! I have an opening for an urgent sick visit with Dr. Miller tomorrow morning at 9:15 AM at our North Clinic. I’ve reserved that slot for you and sent a text message with your appointment confirmation and directions."
100%
Lead Coverage Across All Channels
< 1.2s
Average Response & Booking Time
$0
Extra Engineering or Setup Costs
Multiple Specialized AI Agents · One Main AI Agent

One Main AI Agent Handles All Reports.
Specialized AI Agents Do the Specific Work.

Leadership prompts the Main AI Agent for consolidated store reports, pipeline briefings, and approvals. Each department interacts with specialized sub-agents tailored to their workflow in Slack, Teams, or Webchat.

Scheduling Leadership Command
Consolidated Provider Calendars & Capacity Health
Prompt the Main AI Agent for provider booking percentages, canceled slot backfill speeds, patient telephone hold times, and no-show reductions.
95%+ Provider Calendar Density
Eliminates dead calendar gaps while enforcing doctor buffer times.
Zero Patient Telephone Hold Times
Answers 100% of scheduling calls in 2 rings, day or night.
60% Fewer Clinic No-Shows
Sends interactive 2-way SMS reminders that let patients confirm or reschedule.
#scheduling-command
Main AI Agent · Scheduling Mode
LEAD
Victoria Sterling (Scheduling Lead)09:00 AM
What is our provider calendar fill rate this week, and how many canceled slots were successfully backfilled?
Rhino Main AI Agent09:00 AM
Clinic Scheduling Summary:
• Calendar Fill Rate: 96.8% across 12 physicians.
• Appointments Booked Autonomously: 142 visits scheduled via phone & chat.
• Average Backfill Speed: 6.4 minutes per canceled appointment.
• No-Show Rate: Reduced to 3.8% (Down from 14.5% baseline).
• Zero patient telephone hold queues.
Voice Specialist
Natural Human-Sounding Phone Answering 24/7
Speaks with warm empathy, understands complex medical symptoms, checks real-time doctor availability, and books visits directly into your EHR.
Sub-Second Voice Latency
Converses with zero awkward robotic pauses or repetitive prompts.
24/7/365 After-Hours Coverage
Captures evening and weekend appointment requests while the clinic is closed.
Directions & Parking Guidance
Provides driving directions, public transit tips, and campus parking instructions.
#voice-receptionist
Voice Agent
CALLER
Patient (Inbound Voice Call)11:30 AM
I need to reschedule my dermatology follow-up with Dr. Lee from Thursday to Friday.
Voice Agent11:30 AM
I can certainly help you reschedule that! Dr. Lee has openings this Friday at 10:15 AM and 2:30 PM. Which of those times works best for your schedule?
Waitlist Specialist
Fills Canceled Appointments in Under 10 Minutes
Monitors EHR calendars for cancellations, identifies patients waiting for earlier slots, and texts them with instant 1-click claim buttons.
Automated Slot Recovery
Reclaims empty doctor hours before they turn into lost practice revenue.
Urgency-Based Waitlist Ranking
Prioritizes high-acuity and post-op patients for open slots.
1-Click SMS Slot Booking
Patients claim earlier slots simply by replying "YES" to a text.
#cancellation-backfill
Waitlist Agent
SPEC
Carlos Mendez (Front Desk Supervisor)02:00 PM
Patient just canceled a 3:00 PM slot with Cardiologist Dr. Vance today. Backfill it.
Waitlist Agent02:00 PM
Slot Backfilled in 3.8 Minutes:
• Texted top 3 waitlisted cardiac patients.
• Patient Robert Miller claimed the 3:00 PM slot via SMS.
• Epic Cadence calendar updated; Dr. Vance notified.
• Schedule maintained at 100% capacity.
Retention Specialist
Guarantees Patients Show Up on Time
Sends smart, personalized text reminders 72h, 24h, and 2h before visits, offering 1-click rescheduling or telehealth conversion for conflicts.
Interactive 2-Way SMS Nudges
Allows patients to confirm, cancel, or reschedule with a single tap.
Instant Telehealth Conversion
Swaps in-person visits to virtual appointments if patients are stuck at work.
Lyft / Uber Health Ride Coordination
Arranges transportation for elderly patients with mobility hurdles.
#noshow-retention
Retention Agent
SPEC
Elena Rostova (Patient Navigator)04:15 PM
Send 24-hour appointment confirmations for tomorrow’s 48 clinical visits.
Retention Agent04:15 PM
48 Confirmations Dispatched:
• 42 patients confirmed via 1-click SMS.
• 2 patients requested earlier times (Re-routed to earlier open slots).
• 1 patient converted to telehealth due to transportation issue.
• Projected show-up rate: 98.5%.
Enterprise Features

Everything You Need for Enterprise Automation.

Built for high-volume operations, strict compliance, and effortless multi-channel management.

24/7 Conversational Voice Appointment Booking
Answer patient phone calls in 2 rings, understand symptoms, and book visits into your EHR day or night.
Sub-10 Minute Cancellation Waitlist Backfill
Reclaim canceled provider slots by automatically texting prioritized waitlisted patients.
Clinical Symptom & Specialist Routing
Match patient symptoms to the exact medical specialty, exam room, and provider slot duration.
Autonomous Telehealth Video Consultation Setup
Schedule virtual visits and send HIPAA-compliant video links with zero software downloads required.
Interactive 2-Way SMS No-Show Reduction
Allow patients to confirm, reschedule, or convert to telehealth with a single text message.
Full EHR & Practice Management Sync
Seamlessly connect Epic Cadence, Athenahealth, eClinicalWorks, NextGen, and Zocdoc.
Native Integrations

Connects to Your Entire Tech Stack.

RhinoAgents connects via secure REST APIs and webhooks in under 15 minutes.

EHR Scheduling Systems
Epic Cadence & Athenahealth
Synchronize provider templates, slot durations, room availability, and patient visit statuses.
Telephony Infrastructure
Twilio & Vonage Voice APIs
High-fidelity conversational AI phone answering, local clinic number forwarding, and call recording.
Patient Mobile Messaging
WhatsApp & 2-Way SMS Gateways
Automated appointment confirmation texts, cancellation alerts, and 1-click reschedule links.
Telehealth Video Platforms
Doxy.me & Zoom for Healthcare
Generate secure HIPAA-compliant virtual consultation links sent directly to patient phones.
Marketplace Booking Integration
Zocdoc & Google Reserve
Capture patient appointments from Google Search and health directories directly into your EHR.
Clinic Operations
Slack & Teams Clinical ChatOps
Real-time schedule disruption alerts, provider schedule adjustments, and urgent add-on notifications.
Common Questions

Frequently Asked Questions.

Everything you need to know about pricing, setup, and multi-agent operations.

How does the AI answer patient phone calls after hours?
Our conversational voice AI answers in 2 rings, 24/7/365. It speaks with natural empathy, verifies patient demographics, checks provider calendar rules, and books the appointment directly into Epic or Athenahealth.
What happens when a patient cancels an appointment at the last minute?
The AI immediately scans your priority waitlist for patients wanting earlier appointments. It texts them with 1-click claim buttons, filling the open slot in an average of 6 minutes to protect clinic revenue.
How does the AI know which specialist a patient should see?
The AI asks intelligent clinical intake questions. If a patient calls about a swollen joint, it routes them to an orthopedist rather than a general practitioner, reserving the proper slot duration and exam room.
Does it integrate directly into Epic and Athenahealth?
Yes! RhinoAgents connects directly to Epic Cadence, Athenahealth, NextGen, and eClinicalWorks, respecting provider buffers, double-booking rules, and slot lengths in real time.
What does the $20/mo plan include for medical practices?
The $20/mo plan includes unlimited specialized sub-agents, full EHR and phone integrations, 100 free test credits, 24/7 voice booking, and cancellation backfill with zero setup fees.
Is patient scheduling data protected under HIPAA?
Yes. We are 100% HIPAA compliant and execute standard Business Associate Agreements (BAAs). All patient phone calls, text messages, and appointment details are encrypted and never shared.
"RhinoAgents completely solved our Monday morning phone jam. It books 40% of our appointments after clinic hours, and our no-show rate dropped from 15% to 4%. That’s over $12,000 in monthly revenue protected."
Victoria Sterling
Clinic Manager · MetroHealth Specialty Clinics
AI Agents for Doctor Appointment Booking

Connect. Configure. Get Work Done.
Plans from $20/mo.

Your AI Agent connects to Epic Systems, Athenahealth, eClinicalWorks, and Zocdoc in minutes — then works 24/7 qualifying leads, booking meetings, and updating your systems. Live in 24 hours.

Book a Platform Demo Start Free — Plans from $20 →
100 free test credits • No credit card required • Cancel anytime • Live in 24 hours
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