AI Agents for Event Management | $99/mo

Produce Flawless Conferences & Cut
Event Coordination Work by 75%.

Deploy specialized AI Agents that handle attendee ticketing inquiries, chase missing speaker slide decks, track sponsor contract deliverables, and broadcast real-time agenda updates — orchestrated via chat. From $99/month. Live in 24 hours.

100 free test credits • Plans from $99/month • Live in 24 hours • SOC 2 Certified
Book a Free Demo Start Free — Plans from $99 →

Works with Eventbrite, Bizzabo, Cvent, and Hopin  ·  No credit card required  ·  Cancel anytime

The Cost of Inaction

Where Your Business Is Quietly Leaking Revenue.

Traditional teams struggle to handle peak volume, after-hours inquiries, and manual data entry. Here is what is costing you every month:

01
Attendees Flood Inboxes with Repetitive Questions
Event planners drown in thousands of emails about badge pick-up, dietary restrictions, hotel discounts, and refund requests in the weeks leading up to an event.
02
Chasing 50+ Speakers for Headshots & Slide Decks
Speakers chronically miss bio and presentation deadlines, leaving AV production teams scrambling right up to the morning of the keynote.
03
Sponsor Deliverables Slip Through the Cracks
Missing a high-paying corporate sponsor’s logo placement, push notification, or booth signage jeopardizes renewal contracts worth hundreds of thousands.
The AI Agent Solution

Specialized AI Agents That Never Sleep.
Orchestrated by One Main AI Agent.

Deploy a coordinated team of dedicated sub-agents that solve your revenue leaks, qualify buyers, and automate operations 24/7/365.

Sub-Second Response Across Channels
Answer 100% of incoming inquiries on Webchat, WhatsApp, SMS, and Slack in under 1.2 seconds — day or night.
Live System & CRM Sync
Every interaction, appointment, and qualification score is instantly committed to Eventbrite, Bizzabo, Cvent, and Hopin without manual human data entry.
Autonomous Execution & Approvals
Sub-agents handle 90% of routine workflows autonomously, while flagging high-value threshold tasks for 1-click Slack approvals.
Seamless Setup

Configure Your AI Agent in 4 Simple Steps.

No code. No engineering resources. Live and working with your stack in under 24 hours.

STEP 01
Connect Ticketing & Registration Platforms
1-click integration with Eventbrite, Cvent, Bizzabo, Hopin, and Stripe.
STEP 02
Ingest Agenda, Venue Maps & Sponsor Contracts
Upload speaker schedules, breakout room maps, hotel room block codes, and sponsorship tier deliverables.
STEP 03
Configure Automated Attendee & Speaker Flows
Enable autonomous WhatsApp/SMS attendee concierge, speaker deadline nudges, and badge QR generation.
STEP 04
Manage Day-Of Live Event Ops via Chat
Command the Main AI Agent to broadcast room changes, track live check-ins, and deliver real-time session feedback.
Chat-Ops & Prompt-Driven Execution

Everything Done Through Chat.
No Complex Dashboards. No Clunky Menus.

Manage your entire operation directly through natural conversation. Whether in Slack, Teams, SMS, WhatsApp, or Webchat — just tell your AI Agent what to do.

1. Get Reports via Prompt
"Show me this week’s ticket sales velocity, VIP badge registrations, and attendee dietary accommodation requests."
Report: 2,840 tickets sold (94% capacity reached), $420k revenue, 142 special dietary requests logged for catering.
2. Assign via Prompt
"Identify all keynote speakers with overdue presentation slide decks for next Tuesday’s main stage."
Found 4 overdue decks; dispatched automated polite WhatsApp reminders with secure upload links.
3. Schedule via Prompt
"Schedule automated push notifications 10 minutes before the afternoon AI panel in Ballroom C."
Scheduled app broadcast and digital signage update across 12 venue lobby displays.
4. Update Eventbrite & Cvent via Prompt
"Synchronize 1,200 attendee badge scans from Sponsor Booth 42 into HubSpot with lead scoring."
Enriched 1,200 leads with job titles and company size; synced directly to client CRM.
Webchat Widget
WhatsApp Business
SMS & Twilio
Slack Workspace
AI Voice Inbound
Live Interactive Customer Conversation Simulator
Active · Sub-1.2s Response
CU
Attendee asked in WhatsApp: "Where do I pick up my badge, and is lunch included with my standard ticket?"
AUTONOMOUS ATTENDEE CONCIERGE & VENUE GUIDANCE
Queried Cvent registration database: Confirmed Attendee "Jessica Miller" (Standard Pass)
Checked venue map: Registration Desk East Lobby (Open 7:30 AM - 5:00 PM)
Verified ticket inclusions: Standard pass includes buffet lunch and networking reception
Hi Jessica! Your badge is waiting at Registration Desk East Lobby (open 7:30 AM to 5:00 PM). Simply show the QR code attached below for 5-second check-in. Yes, your Standard Pass includes full access to our gourmet networking buffet lunch in Hall B from 12:30 PM to 2:00 PM!
100%
Lead Coverage Across All Channels
< 1.2s
Average Response & Booking Time
$0
Extra Engineering or Setup Costs
Multiple Specialized AI Agents · One Main AI Agent

One Main AI Agent Handles All Reports.
Specialized AI Agents Do the Specific Work.

Leadership prompts the Main AI Agent for consolidated store reports, pipeline briefings, and approvals. Each department interacts with specialized sub-agents tailored to their workflow in Slack, Teams, or Webchat.

Event Leadership Command
Consolidated Conference Velocity & Live Production Health
Prompt the Main AI Agent for ticket sales pacing, VIP registrations, sponsor contract fulfillment, and live attendee satisfaction scores.
Real-Time Registration Pacing
Tracks ticket tier sell-out velocity and dynamic pricing optimizations.
100% Sponsor Contract Delivery
Guarantees every sponsor booth, logo, and mention is delivered with proof photos.
Attendee CSAT & Retention
Drives 90%+ post-event survey satisfaction and early-bird renewals for next year.
#event-command
Main AI Agent · Event Mode
VP
Sarah Sterling (VP Events)09:00 AM
What is our final registration count for Summit 2026, and are all 48 sponsor deliverables confirmed?
Rhino Main AI Agent09:00 AM
Summit 2026 Production Summary:
• Total Registered Attendees: 4,280 participants across 44 countries (Sold Out).
• Speaker Readiness: 100% of 62 speaker slide decks verified.
• Sponsor Deliverables: 48 of 48 sponsor booth setups, signage, and push notifications confirmed.
• Badge QR Check-In: Estimated average check-in latency 4.8 seconds per attendee.
Attendee Experience Specialist
Instant Answers for 5,000+ Attendees Simultaneously
Answers questions about wifi passwords, session room locations, speaker bios, dietary menus, and hotel shuttles in under 5 seconds.
Venue Wifi & Logistics
Provides immediate network credentials and interactive venue navigation maps.
Dietary & Accessibility Support
Directs vegan, gluten-free, and kosher guests to designated catering stations.
Digital Badge Resend
Resends ticket QR codes via SMS when attendees arrive at registration desks.
#attendee-concierge
Concierge Agent
ATTENDEE
David Miller (Attendee)11:30 AM
What is the conference Wi-Fi password and where is the nearest charging station?
Concierge Agent11:30 AM
Hi David! The conference Wi-Fi network is Summit2026-Guest (Password: Innovation26). The closest high-speed device charging lounge is located right outside Hall C next to the espresso bar!
Speaker Liaison Specialist
Painless Speaker Asset & Presentation Tracking
Gathers high-resolution speaker headshots, verified bios, session descriptions, and 16:9 presentation slide decks automatically.
Automated Slide Deck Verification
Checks submitted slides for 16:9 aspect ratio, embedded fonts, and video links.
Green Room Tech Check Schedule
Coordinates microphone mic-up times and AV sound checks with stage managers.
Speaker Travel Coordination
Confirms flight arrivals, airport car services, and VIP hotel room assignments.
#speaker-ops
Speaker Agent
SPEC
Elena Rostova (Speaker Coordinator)02:00 PM
Are all speakers for the 3:00 PM Venture Capital Panel checked in at the Green Room?
Speaker Agent02:00 PM
Panel Readiness Confirmed:
• All 4 panelists (Sarah, Alex, Ken, and Priya) are in Green Room West.
• Lav microphones tested and sound levels balanced.
• Opening panel slide deck loaded onto stage confidence monitors.
• Stage ready for 3:00 PM start.
Sponsor Success Specialist
Guarantees 100% Sponsor Contract Fulfillment
Tracks booth badge scanners, schedule push notifications, logo placements on stage banners, and sends post-event ROI proof decks.
Proof of Delivery Capture
Takes timestamped digital proofs of sponsor logo placements on stage monitors.
Badge Lead Streamer
Exports qualified booth badge leads directly to sponsor CRM systems in real time.
Post-Event ROI Proof Deck
Generates beautiful sponsor impression reports showing foot traffic and engagement.
#sponsor-fulfillment
Sponsor Agent
SPEC
Carlos Mendez (Sponsor Director)04:15 PM
Send the afternoon sponsored push notification for Diamond Sponsor CloudScale.
Sponsor Agent04:15 PM
Sponsored Notification Broadcast:
• Pushed to 3,840 active mobile app users: "Visit CloudScale at Booth 101 for live AI demos and enter to win a MacBook Pro!"
• Open rate in first 5 minutes: 44.2%.
• Proof log and analytics saved for post-event sponsor ROI package.
Enterprise Features

Everything You Need for Enterprise Automation.

Built for high-volume operations, strict compliance, and effortless multi-channel management.

24/7 Attendee WhatsApp Concierge
Answer thousands of questions about ticketing, agendas, Wi-Fi, and venue maps in seconds.
Autonomous Speaker Deck Chaser
Collect bios, headshots, and slide decks automatically with friendly, scheduled reminders.
Sub-Second Room Change Broadcasts
Notify attendees immediately of room changes or schedule updates via push notifications and SMS.
100% Sponsor Deliverable Guarantee
Track booth lead scans, sponsored push notifications, and generate post-event ROI reports.
5-Second Rapid Badge Check-In
Send instant digital QR badges that scan in seconds to eliminate venue registration lines.
Full Event Software & CRM Sync
Seamlessly connect Eventbrite, Cvent, Bizzabo, Hopin, HubSpot, and Salesforce.
Native Integrations

Connects to Your Entire Tech Stack.

RhinoAgents connects via secure REST APIs and webhooks in under 15 minutes.

Ticketing & Registration
Eventbrite & Cvent
Synchronize ticket tiers, attendee badge records, VIP registrations, and refund flows.
Event Mobile Apps
Bizzabo & Hopin
Push live schedule updates, interactive venue maps, and sponsored broadcast messages.
Attendee Messaging
WhatsApp Business & SMS
Engage attendees directly on their smartphones for badge reminders and emergency notices.
Sponsor Lead Sync
HubSpot & Salesforce
Stream verified badge scanner leads directly to corporate sponsor CRM pipelines.
Live Production ChatOps
Slack & Microsoft Teams
Real-time green room alerts, stage change requests, and AV production channels.
On-Site Payments
Stripe & Square
Process on-site ticket upgrades, merchandise sales, and VIP pass purchases.
Common Questions

Frequently Asked Questions.

Everything you need to know about pricing, setup, and multi-agent operations.

How does the AI handle thousands of incoming attendee questions during a conference?
The AI connects to your ticketing platform, agenda database, and venue maps, answering questions about wifi, schedules, badge pick-up, and lunch menus over WhatsApp, SMS, or webchat in under 4 seconds.
Can the AI chase speakers for missing slide decks and bios?
Yes! It monitors upcoming session deadlines and sends friendly, automated reminders with direct upload links, checking submitted files for 16:9 widescreen formatting.
What happens if a speaker cancels or a room changes at the last minute?
Command the Main AI Agent in chat (e.g. "Move Workshop X to Ballroom B"). The AI updates the digital agenda, adjusts digital hallway screens, and pushes an instant SMS/app alert to all registered session attendees in seconds.
Does it help prove ROI to corporate event sponsors?
Yes. It captures digital proof of logo displays, tracks sponsored push notification open rates, and counts booth foot traffic, auto-generating a professional PDF ROI proof report for renewals.
What does the $99/mo plan include for event management?
The $99/mo plan includes unlimited specialized sub-agents, full Eventbrite/Cvent and messaging integrations, 100 free test credits, attendee concierge, and speaker tracking with zero setup fees.
Is attendee personal data kept private and GDPR compliant?
Yes. We are SOC 2 Type II certified and fully GDPR compliant. Attendee phone numbers, emails, and ticket details are strictly encrypted and never used to train public models.
"RhinoAgents answered 4,200 attendee questions over WhatsApp during our 3-day tech conference with a 98% satisfaction rating. Our event production team was able to focus on the stage instead of answering emails."
Sarah Sterling
Director of Event Production · Global Tech Summits
AI Agents for Event Management

Connect. Configure. Get Work Done.
Plans from $99/mo.

Your AI Agent connects to Eventbrite, Bizzabo, Cvent, and Hopin in minutes — then works 24/7 qualifying leads, booking meetings, and updating your systems. Live in 24 hours.

Book a Platform Demo Start Free — Plans from $99 →
100 free test credits • No credit card required • Cancel anytime • Live in 24 hours
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