No coding. No developers. No months of setup. Describe what your event, summit, or trade show needs — RhinoAgents builds, connects, and deploys your AI agent in minutes.
An AI agent is software that understands context, reasons through a goal, and completes tasks — autonomously. Unlike a basic chatbot that follows rigid scripts, an AI agent can search your agendas, qualify VIP ticket sales, collect speaker headshots, email parking guides, and coordinate with vendors — all on its own.
Attendees ask questions in multiple ways — the agent understands natural schedules, parking directions, and dress codes instantly.
Connected to Eventbrite, Zoom, Luma, CRMs, and calendar systems — it updates RSVP lists and sends confirmation links directly.
Onboard speakers, sponsors, and exhibitors automatically. Collect slide decks, bios, and booth layouts without manual email chains.
Automatically follows up with attendees after the event on WhatsApp and email to gather feedback, calculate NPS, and share certificates.
// Anatomy of an Event AI Agent
No engineering team. No months of implementation. Go from idea to live AI agent in under an hour — using plain language prompts.
Write a plain-English prompt like "Answer attendee agenda and directions questions 24/7"
Attendee Assistant, RSVP Booker, Speaker Coordinator — or combine multiple roles
Link Eventbrite, Zoom, Luma, WhatsApp Business, HubSpot, and calendars in one click
Drop in event agendas, speaker details, venue guides, and logistics PDFs
Embed on your event website, WhatsApp, or phone. Your agent is live handling inquiries immediately
// Example prompts that build event agents on RhinoAgents
"Create an AI agent that answers attendee questions about the summit agenda, parking details, WiFi passwords, and session locations. Keep responses concise and friendly."
"Build a coordinator agent that reaches out to accepted speakers via WhatsApp to collect their headshots, biography paragraphs, and PDF presentation slides, then logs them in Google Drive."
Every event coordinator and planner faces the same operational bottlenecks. Solve each one automatically using custom AI agents.
Each agent is purpose-built for conference and exhibition workflows. Describe what you need — RhinoAgents handles the rest.
Answers guest inquiries about schedules, WiFi, dress codes, directions, parking, and speaker locations 24/7.
Qualifies corporate ticket inquiries, registers VIPs, answers group pricing rules, and coordinates checkout links.
Onboards speakers, requests profiles/presentations, sends reminders, and collects hotel details automatically.
Assists exhibitors with floor plans, booth dimensions, load-in specifications, shipping forms, and booth guidelines.
Answers phone queries 24/7, responds to logistics requests, registers guests, and records logs in CRM.
Automates feedback collection, schedules survey triggers over WhatsApp and email, and outputs NPS analyses.
Coordinates schedules, gathers quotes, sends venue load-in policies, and aggregates vendor invoices.
Drafts social announcements, schedules newsletters, and coordinates re-engagement sequences to boost sales.
Stop losing registrations, sponsor satisfaction, and team hours to manual follow-ups, delayed response times, and setup chaos. See how AI seals every leak.
Attendees wait hours for email replies regarding agenda updates, WiFi codes, or parking directions. During this delay, they get frustrated, call help lines repeatedly, or post complaints online.
• Instantly answer 90%+ of FAQs on WhatsApp
• Share maps, WiFi access, and parking codes
• Integrate live agenda schedules in real time
Coordinators waste weeks emailing speakers to collect bios, high-res headshots, AV formats, and presentation decks, resulting in missing or mismatched files on the event day.
• WhatsApp pings speakers automatically
• Validate image sizes, file types, & slides
• Place verified assets in direct drive folders
High interest but low conversions. Potential attendees select tickets on Eventbrite or Cvent but abandon checkout before completing payment due to unresolved queries or pricing doubts.
• Follow up with cart abandons on WhatsApp
• Resolve billing and group purchase queries
• Offer group promo codes to seal the sale
Exhibitors misplace setup schedules, load-in guidelines, or electrical booth sheets. This leads to massive queues during load-in day and frustrated premium sponsors.
• Serve exhibitors 24/7 on WhatsApp
• Instantly share floor maps & booth layout specs
• Automatically distribute AV and power sheets
Planners manually copy dietary requests, allergies, and VIP requirements from Google Forms into master spreadsheets, leading to catering delivery errors and VIP friction.
• Gather diet preferences dynamically at RSVP
• Validate and structure lists for catering vendors
• Sync verified allergy counts with CRM profiles
Sending feedback surveys via email days after the event yields single-digit completion rates. You lose the opportunity to capture reviews and NPS while excitement is high.
• Initiate WhatsApp surveys right at closing session
• Conduct short, interactive surveys inside the chat
• Scale feedback rates to 75%+ with automated logs
Real conversation flows your event AI agent handles automatically — every time, at any hour.
Engages attendees immediately to answer schedule, WiFi, and parking questions 24/7.
What this agent handles
Follows up automatically to collect required profiles and materials from presenters.
What this agent handles
Provides exhibitors with floor plans, shipping details, and load-in timings 24/7.
What this agent handles
Handles registration inquiries instantly, booking RSVPs and logging details in CRM.
What this agent handles
Outcomes reported by conference planners, summits, and festivals that built AI agents on RhinoAgents.
Attendee FAQs resolved instantly on WhatsApp and web, saving support staff hours of manual typing.
From hours of waiting to instant reply — every attendee, every question, every time.
Recovers abandoned checkouts by answering ticket questions and sending WhatsApp promo codes.
Speakers enjoy a smooth onboarding experience with instant guideline access and simple file uploads.
Dramatically boosts feedback volumes by conducting real-time WhatsApp surveys right after closing sessions.
Saves planners from manual email chains, formatting slide uploads, and compiling diet sheets.
Whether you are coordinating a corporate summit, scaling ticket sales, or managing speaker materials — build your agent in minutes.
Manage schedules, FAQ lists, and speaker materials
Onboard exhibitors and coordinate booth specifications
Handle calendar scheduling and link dispatch
Provide WiFi, parking, and ticketing guides
Automate dinner RSVPs and diet preferences
100+ one-click integrations. No complex coding — just connect your event software and your agent learns the details.
"We built our attendee FAQ and speaker coordinator agent on RhinoAgents in under an hour for our annual tech summit. Over 92% of support inquiries were resolved automatically, and 75% of post-event surveys were completed via WhatsApp. It saved our team countless hours."
AI agents in event management are autonomous software programs built on RhinoAgents that handle tasks like answering attendee questions, pre-qualifying corporate ticket sales, coordinating speaker materials, onboarding exhibitors, and collecting feedback after the event — 24/7 across chat, voice, and email.
On RhinoAgents, you write a simple prompt describing what your agent should do, connect your ticketing system/calendar, upload your event documents (agendas, speaker lists, parking FAQs), and deploy. No coding or developers required. Most planners go live in under an hour.
You can build Attendee FAQ Assistants, Ticket Qualifiers, Speaker Coordinators, Exhibitor Guides, Post-Event Survey bots, and Inbound voice receptionists — all through simple prompts on RhinoAgents.
Most organizers build and deploy their first event AI agent in under 60 minutes. You write a prompt, connect your tools, drop in brochures or guidelines, and go live instantly.
Yes, RhinoAgents integrates natively with Eventbrite, Cvent, Luma, Zoom, Google Sheets, WhatsApp, Calendly, and 100+ other tools via native API connectors.
Yes. RhinoAgents uses enterprise-grade security, data encryption in transit and at rest, and is GDPR/SOC-2 compliant. Attendee data is never used for unauthorized training without consent.
Yes. Simply specify your required languages in your prompt — e.g. "respond in English, Spanish, and French." RhinoAgents supports 50+ languages including Spanish, French, Mandarin, Arabic, and Hindi.
RhinoAgents offers plans starting from $49/month. Start with a free trial — no credit card required. Pricing scales with usage and the number of active registrations processed. Visit rhinoagents.com/pricing for details.
Build your first AI event agent in minutes — with a simple prompt. No code. No contracts. Just describe what you need and go live.
No credit card required · Setup in under 60 minutes · Cancel anytime