Coaching Institutes & Test Prep Centers Voice AI That Doesn't Lose the Candidate

Yes. RhinoAgents is trained on your exact course catalogs, exam milestones, faculty credentials, and batch schedules. It answers questions on syllabus depth, study materials, and mock test schedules with natural academic expertise.

The AI checks upcoming demo schedules, verifies the student’s target exam, reserves their seat, and immediately texts them a calendar invite with a Zoom video link and a free syllabus overview PDF while they are on the phone.

Yes — RhinoAgents connects via native APIs with LeadSquared, Teachmint, Zoho CRM, and Classplus. It creates lead profiles, tags course interests and target exam years, and updates deal pipeline stages automatically.

Following a demo masterclass, RhinoAgents automatically calls attendees to gather feedback, answer remaining tuition or schedule questions, and text a time-sensitive enrollment discount link, increasing conversion from demo to paid student by over 38%.

This voice AI agent is built for test prep organizations across 3 primary tiers: (1) Independent Tutors & Bootcamps (50–200 Students) wanting 24/7 admissions capture without taking time from teaching; (2) High-Volume Test Prep Centers (250–1,500 Students) needing automated course counseling and LeadSquared sync; and (3) National Educational Franchises (10+ Campuses) requiring multi-city territory routing and 40+ language support.

RhinoAgents operates on a transparent credit-based model with zero per-seat human license fees. You start with 1,000 free execution credits on our 14-day Free Trial ($0). Monthly plans start at $20/month (Starter: 10,000 credits/mo), $49/month (Pro: 50,000 credits/mo), and $99/month (Business: 150,000 credits/mo). Credits are consumed based on call duration and workflow actions (such as streaming speech recognition, real-time reasoning, voice synthesis, and CRM/calendar updates). Unlimited human team members and managers can collaborate on the platform without paying per-seat penalty fees.

RhinoAgents pays for 100% of the underlying AI model costs (LLM tokens for GPT-4o, Claude 3.5 Sonnet, Gemini, etc.), ultra-low latency voice synthesis engines, streaming speech-to-text, and cloud computing infrastructure—all covered directly by your monthly credit allotment. You never need to purchase or supply your own OpenAI, Anthropic, or voice model API keys. The customer is only responsible for their own external third-party software subscriptions and telephony accounts (such as your existing CRM, scheduling software, Twilio phone numbers, SIP trunk provider, or mobile carrier forwarding fees). RhinoAgents connects seamlessly via native 1-click integrations with zero software markup.

Our guided onboarding portal makes self-serve configuration fast and simple. You configure four core areas:

• Voice & Persona: Select a natural studio voice, set speaking cadence and greeting tone, or clone your existing office voice.
• Knowledge Base: Upload your PDF service menus, practice policies, business hours, directions, and pricing guidelines.
• Tools & Software Connectors: Enable certified two-way integrations with your scheduling software, CRM, or custom webhooks.
• Telephony & Escalation: Set up simple call forwarding from your existing phone lines, and define staff warm transfer rules.

Most organizations complete self-serve configuration in under 30 minutes with zero code required.

Yes, absolutely! While RhinoAgents is 100% self-serve with zero mandatory setup fees, we offer an optional White-Glove Done-For-You Setup Service for businesses that prefer a turnkey rollout.

Our solutions engineers will handle end-to-end implementation: custom prompt engineering, voice cloning, uploading service menus, configuring multi-department call routing, certified API connections, and running live end-to-end test calls with your team.

For self-serve setup, you can be live and taking inbound customer calls in 15 to 30 minutes. For white-glove managed onboarding, implementation typically takes 2 to 5 business days depending on software credential provisioning and custom workflow testing.

Once live, your team has full access to the Real-Time Live Command Center with instant call analytics, audio playback, sentiment tracking, and transcript inspectors. Continuous AI model updates, low-latency engine improvements, and direct technical support are included with your monthly plan with no maintenance fees.