While our self-serve dashboard allows you to deploy booking receptionist agents in under 10 minutes, we know configuring timezone rules and complex intake questions can feel overwhelming.
RhinoAgents offers Done-For-You setup support at a rate of $50 per hour. Our team will design, integrate, test, and launch your Voice AI agent for you.
Our engineering experts will write and optimize system prompts to handle intake surveys, reschedule options, and calendar booking slots seamlessly.
We'll connect Calendly, Acuity Scheduling, Google Calendar, or Salesforce databases securely to keep bookings and calendar slots synced.
Before going live, we perform mock calls to verify instant booking sync, SMS confirmation triggers, and calendar conflict handling.
Connect your calendar, describe your services and availability in plain English, pick a voice. That's it.
Two-way sync with Google Calendar, Outlook, Calendly, Acuity, Jane App, Mindbody, Square Appointments, and more. Your real-time availability, always accurate.
Tell the agent what you offer, how long each service takes, your prices, and any intake questions to ask new clients — in plain English, no forms or templates.
Pick a warm, professional tone that matches your brand. Preview the voice with your actual business name and services before going live.
Link your existing phone number or get a new one. Set your reminder timing, escalation rules, and after-hours handling. Hit create — you're booking.
A caller who hits voicemail doesn't wait. They search for the next available provider and book with them instead.
From the first inquiry call to a filled waitlist — every appointment touchpoint covered around the clock.
Checks your live calendar availability, presents suitable slots, collects the caller's details and service preference, and confirms the booking — all in one call, with no human involvement needed.
Callers who need to move or cancel are handled entirely by voice. The agent finds the next available slot, offers alternatives, and updates your calendar in real time — no hold music, no callbacks.
SMS and voice reminders sent 24 hours and 2 hours before each appointment. Clients reply to confirm, reschedule, or cancel — keeping your calendar accurate and cutting no-shows by up to 67%.
When a cancellation creates a gap, the agent calls or texts the next person on your waitlist, offers the slot, and books them in — before the gap is even noticed on the dashboard.
For new clients, the agent collects intake information — name, contact details, reason for visit, insurance details (if applicable), and any pre-appointment questions — and logs it to your system before the visit.
What does the service include? How long does it take? What's the cancellation policy? The agent answers all pre-booking questions accurately and moves straight to scheduling — no extra call needed.
Live calendar feed, call history, reminder status, no-show tracking, and revenue analytics — all in one place.
Every booking, reschedule, and cancellation in real time — client name, service type, time, confirmation status, and how the booking was made (AI, staff, or online).
Every booking call transcribed and searchable. Review what was discussed, resolve disputes, and use successful calls to train staff on handling difficult scheduling conversations.
See reminder delivery status per appointment, which clients confirmed, who didn't respond, and your no-show rate over time. Identify patterns and adjust reminder timing accordingly.
Every new client creates a structured record — contact details, service history, booking preferences, and intake responses — ready in your system before their first visit.
Waitlist contacts ranked by preference and availability. When a slot opens, the system works the list automatically and updates the dashboard when a gap is filled.
Calls handled, appointments booked, no-show rate, revenue by service type, waitlist activity, and calendar utilisation — delivered to your inbox every Monday morning.
Maximize practice revenue, eliminate call drop-offs, and free up front desk staff.
100% of after-hours and busy-line calls answered instantly. Clients book on their schedule, never going to voicemail or competitors.
Proactive SMS confirmations keep clients on schedule. Active waitlist dispatching instantly fills same-day openings.
Free receptionists from endless phone tag and booking administration to focus entirely on premium in-person client care.
Native API integration syncs appointments directly into Jane App, Mindbody, Google Calendar, Calendly, and your CRM.
AI accesses clinic knowledge bases, policies, and prices to answer caller questions with human-like precision and speed.
SOC 2 compliance and secure caller encryption protocols protect clinical client records and personal data.
Monitor live queues, client sentiment, CSAT progress, and calendar updates in real time.
Real metrics from appointment-based businesses using RhinoAgents voice AI.
How appointment-based businesses are growing revenue and reclaiming staff time without adding headcount.
A 3-provider GP clinic reduced no-shows dramatically after deploying automated SMS and voice reminders. Missed appointments had been costing £900/week — in 60 days, that's down to under £180.
A busy six-chair salon that used to miss 60% of after-hours calls saw monthly bookings jump from 180 to 380 within 45 days — without hiring a receptionist. Waitlist gaps now fill automatically within minutes of a cancellation.
A physio clinic with four therapists was spending 12+ hours a week on inbound booking calls. After deploying the AI agent, that dropped to under 1 hour — and first-call booking rate went from 54% to 97%.
No switching platforms. Connect to your existing calendar, CRM, and payment tools and go live instantly.
Google Calendar, Outlook, Calendly, Acuity Scheduling, Setmore, Cal.com
Jane App, Mindbody, Cliniko, SimplePractice, TherapyNotes, Power Diary
Twilio, RingCentral, Aircall, Vonage, 8x8, Telnyx
Fresha, Phorest, Vagaro, Square Appointments, Booksy, Treatwell
HubSpot, Salesforce, GoHighLevel, Twilio SMS, WhatsApp Business
AI Chat Agent, AI Lead Nurture, AI Customer Win-Back Agent
Solo practitioner or multi-location clinic — RhinoAgents scales with your operation.
While our self-serve dashboard allows you to deploy receptionist agents in under 10 minutes, we know configuring software APIs and custom prompting can sometimes feel overwhelming.
RhinoAgents offers Done-For-You setup support at a rate of $50 per hour. Our team will design, integrate, test, and launch your Voice AI agent for you.
Our engineering experts will write and optimize the system prompts to perfectly match your brand guidelines, specific use cases, and business terms.
We'll connect your scheduling tools, CRMs (HubSpot, Salesforce, Zoho), or industry-specific software databases securely to keep bookings and contacts synced.
Before going live, we perform mock calls to test response latency, verify voice naturalness, and configure fallback routing rules.
Straight answers — no fluff.
Stop losing clients to unanswered calls and empty calendar gaps to no-shows. Give your phone line a voice agent that books appointments, handles reschedules, sends reminders, and fills waitlist gaps — 24/7, while you focus on delivering the service.