AI Agents for Patient Intake & Registration | $20/mo

Verify Insurance Eligibility in 30s &
Slash Waiting Room Intake Delays by 75%.

Deploy specialized AI Agents that verify 270/271 insurance eligibility in real time, extract insurance card data via mobile camera OCR, collect upfront copays, and digitize clinical intake forms — synchronized with Epic and Athenahealth. From $20/month. Live in 24 hours.

100 free test credits • Plans from $20/month • Live in 24 hours • SOC 2 Certified
Book a Free Demo Start Free — Plans from $20 →

Works with Epic Systems, Athenahealth, Phreesia, and Kareo  ·  No credit card required  ·  Cancel anytime

The Cost of Inaction

Where Your Business Is Quietly Leaking Revenue.

Traditional teams struggle to handle peak volume, after-hours inquiries, and manual data entry. Here is what is costing you every month:

01
Clipboard Paperwork Creates Clinic Waiting Room Backlogs
Patients spend 20 minutes filling out paper clipboards upon arrival, causing clinic appointments to run 45 minutes behind schedule.
02
Surprise Denials from Inactive Insurance Policies
Front desk staff forget to verify insurance coverage before patient visits, resulting in 20% claim denials due to terminated policies or missing prior authorizations.
03
Uncollected Patient Copays Become Bad Debt
Chasing patients for $40 copays and $200 deductibles after they leave the office leads to expensive billing statements that go unpaid.
The AI Agent Solution

Specialized AI Agents That Never Sleep.
Orchestrated by One Main AI Agent.

Deploy a coordinated team of dedicated sub-agents that solve your revenue leaks, qualify buyers, and automate operations 24/7/365.

Sub-Second Response Across Channels
Answer 100% of incoming inquiries on Webchat, WhatsApp, SMS, and Slack in under 1.2 seconds — day or night.
Live System & CRM Sync
Every interaction, appointment, and qualification score is instantly committed to Epic Systems, Athenahealth, Phreesia, and Kareo without manual human data entry.
Autonomous Execution & Approvals
Sub-agents handle 90% of routine workflows autonomously, while flagging high-value threshold tasks for 1-click Slack approvals.
Seamless Setup

Configure Your AI Agent in 4 Simple Steps.

No code. No engineering resources. Live and working with your stack in under 24 hours.

STEP 01
Connect EHR & Practice Management Systems
1-click integration with Epic MyChart, Athenahealth, eClinicalWorks, and Kareo.
STEP 02
Ingest Payer Clearinghouse & Clinical Triage Rules
Upload EDI 270/271 insurance clearinghouse credentials, HIPAA consent forms, and specialty clinical intake questionnaires.
STEP 03
Configure Mobile Smartphone Pre-Registration
Enable autonomous SMS patient check-in links, camera card OCR, and digital Apple Pay copay collection.
STEP 04
Manage Clinic Front Desk Operations via Chat
Command the Main AI Agent for real-time patient queue status, unverified insurance alerts, and copay reconciliation.
Chat-Ops & Prompt-Driven Execution

Everything Done Through Chat.
No Complex Dashboards. No Clunky Menus.

Manage your entire operation directly through natural conversation. Whether in Slack, Teams, SMS, WhatsApp, or Webchat — just tell your AI Agent what to do.

1. Get Reports via Prompt
"Show me today’s pre-registered patient rate, active insurance verification success, and point-of-service copays collected."
Report: 92% patients pre-registered on smartphone (waiting room time down to 3 min), 100% active insurance verified, $4,820 copays collected.
2. Assign via Prompt
"Verify active coverage, remaining deductible, and copay for Blue Cross patient Mark Spencer."
EDI 271 verified active; remaining deductible $450; specialist copay $40; zero prior auth required.
3. Schedule via Prompt
"Send automated mobile registration link with clinical health history form to tomorrow’s 34 scheduled patients."
Dispatched personalized SMS links; 28 patients already completed medical intake and uploaded ID.
4. Update Athenahealth & Epic MyChart via Prompt
"Extract patient allergy and medication history from smartphone questionnaire and push into Epic MyChart."
Populated 6 medications, 2 drug allergies, and signed HIPAA consent directly into Epic chart.
Webchat Widget
WhatsApp Business
SMS & Twilio
Slack Workspace
AI Voice Inbound
Live Interactive Customer Conversation Simulator
Active · Sub-1.2s Response
CU
Patient uploaded blurry smartphone photo of front and back of their UnitedHealthcare insurance card.
AUTONOMOUS VISION OCR & EDI 270 REAL-TIME ELIGIBILITY VERIFICATION
Vision OCR: Extracted Member ID #94820194, Group #UHC-88, RxBIN 610014
Executed EDI 270 transaction to Change Healthcare clearinghouse
Returned EDI 271 active coverage response in 1.4 seconds
Insurance Card Verified in 1.4s! Extracted Member ID and Group number with 100% accuracy. Policy is Active with UnitedHealthcare Choice Plus. Specialist Copay: $35.00 | Remaining Annual Deductible: $180.00. Updated chart in Athenahealth.
100%
Lead Coverage Across All Channels
< 1.2s
Average Response & Booking Time
$0
Extra Engineering or Setup Costs
Multiple Specialized AI Agents · One Main AI Agent

One Main AI Agent Handles All Reports.
Specialized AI Agents Do the Specific Work.

Leadership prompts the Main AI Agent for consolidated store reports, pipeline briefings, and approvals. Each department interacts with specialized sub-agents tailored to their workflow in Slack, Teams, or Webchat.

Practice Leadership Command
Consolidated Clinic Intake Throughput & Revenue Health
Prompt the Main AI Agent for average patient wait times, clean claim submission rates, uncollected copays, and patient registration satisfaction.
3-Minute Waiting Room Time
Replaces paper clipboards with contactless mobile pre-registration.
Zero Insurance Claim Denials
Verifies active coverage before patients ever step through the clinic door.
100% Copay Capture Rate
Collects copays and deductibles upfront via mobile Apple Pay.
#clinic-command
Main AI Agent · Clinic Mode
ADMIN
Victoria Sterling (Practice Administrator)09:00 AM
What is our digital patient pre-registration rate today, and are there any unverified insurance policies for this afternoon?
Rhino Main AI Agent09:00 AM
Clinic Front Desk Operations Summary:
• Today’s Scheduled Patients: 68 visits across 4 physicians.
• Mobile Pre-Registration: 94% completed check-in before arrival.
• Average Waiting Room Wait Time: 3.2 minutes.
• Point-of-Service Copays: $2,380 collected via Apple Pay.
• Insurance Verification: 100% active policies verified via EDI 271; zero unverified patients.
Eligibility Specialist
Real-Time Payer Eligibility & Benefits in Seconds
Connects to Change Healthcare, Waystar, and Availity clearinghouses to verify active medical, dental, and vision benefits instantly.
Instant 270/271 Clearinghouse Queries
Returns verified copay, coinsurance, and out-of-pocket maximums.
Deductible Tracking
Alerts front desk when high-deductible health plans have unmet balances.
Inactive Policy Flagging
Prompts patients to upload new cards if employer insurance changed.
#eligibility-ops
Eligibility Agent
SPEC
Carlos Mendez (Billing Specialist)11:30 AM
Run eligibility check for patient David Miller scheduled for physical therapy.
Eligibility Agent11:30 AM
Eligibility Confirmed (EDI 271):
• Payer: Cigna Open Access Plus.
• Status: Active (Policy expires 12/31/2026).
• Physical Therapy Benefit: 30 visits/year allowed (14 visits remaining).
• Copay: $25.00/visit | Deductible: Met.
• Benefits recorded in Athenahealth billing tab.
Intake Specialist
Paperless Smartphone Check-In Before Arrival
Texts secure mobile links 48 hours prior to visits, guiding patients through medical history, medication lists, and signed HIPAA consents.
Instant Card Camera OCR
Extracts Member IDs and RxBin details from phone camera photos.
Digital HIPAA & Consent Signatures
Captures legally binding finger e-signatures on mobile touchscreens.
Multi-Language Intake Forms
Translates forms into Spanish, Mandarin, and Vietnamese automatically.
#digital-intake
Intake Agent
PATIENT
Sarah Jenkins (Patient)02:00 PM
I just uploaded my driver’s license and insurance card. Did you receive them?
Intake Agent02:00 PM
Yes, Sarah! We received your photos and verified your Anthem Blue Cross card. Your digital check-in is 100% complete! When you arrive at our clinic tomorrow at 10:00 AM, you can bypass the front desk clipboard line and take a seat in the lobby.
Collections Specialist
Collects Upfront Copays Without Awkward Conversations
Presents clean mobile payment screens allowing patients to settle copays and outstanding balances via Apple Pay, Google Pay, or card in seconds.
1-Click Apple Pay / Google Pay
Patients authorize copays in seconds without typing 16-digit credit card numbers.
Instant Digital Receipts
Texts and emails compliant itemized healthcare payment receipts.
Flexible 0% Payment Plans
Offers automated monthly installments for high-deductible procedures.
#copay-collections
Copay Agent
SPEC
Elena Rostova (Patient Accounts)04:15 PM
Reconcile today’s mobile copay collections against the bank deposit.
Copay Agent04:15 PM
Point-of-Service Collections Reconciled:
• 42 copays processed via mobile portal ($1,680 total).
• 6 past-due balance payments settled ($720 total).
• Total Batch Deposit: $2,400.00 (100% matched to Stripe Healthcare batch #DP-9482).
• Athenahealth patient ledgers marked Paid.
Enterprise Features

Everything You Need for Enterprise Automation.

Built for high-volume operations, strict compliance, and effortless multi-channel management.

Mobile Camera Insurance Card OCR
Extract Member IDs, Group numbers, and RxBIN details from smartphone photos in seconds.
Sub-Second EDI 270/271 Real-Time Eligibility
Verify active coverage, remaining deductibles, and specialist copays with national clearinghouses.
1-Click Mobile Apple Pay Copay Collection
Collect point-of-service copays and deductibles before visits to eliminate bad patient debt.
Paperless Smartphone Pre-Registration
Allow patients to complete medical questionnaires, sign HIPAA forms, and upload IDs from home.
Autonomous Prior Authorization Audits
Identify procedure authorization rules and submit clinical documentation to clearinghouses automatically.
Full EHR & Practice Management Sync
Seamlessly connect Epic MyChart, Athenahealth, eClinicalWorks, and Kareo.
Native Integrations

Connects to Your Entire Tech Stack.

RhinoAgents connects via secure REST APIs and webhooks in under 15 minutes.

Electronic Health Records (EHR)
Athenahealth & Epic MyChart
Synchronize patient demographics, clinical notes, medications, allergies, and appointments.
Healthcare Clearinghouses
Change Healthcare & Waystar
Real-time EDI 270/271 eligibility verification, claim status checks, and prior authorization.
Patient Mobile Portal
WhatsApp & SMS Pre-Registration
Send pre-visit registration links, appointment reminders, and digital arrival passes.
PCI-DSS Healthcare Payments
Stripe Healthcare & Apple Pay
Process patient copays, deductibles, HSA/FSA cards, and payment plans securely.
Prior Authorizations
CoverMyMeds & Availity
Automated submission of clinical justification forms for diagnostic imaging and medications.
Front Desk Alerting
Slack & Teams Clinic ChatOps
Real-time patient arrival alerts, unverified insurance warnings, and physician room readiness.
Common Questions

Frequently Asked Questions.

Everything you need to know about pricing, setup, and multi-agent operations.

How does the AI verify patient insurance before they arrive at the clinic?
Patients upload a photo of their insurance card via a mobile link. The AI extracts the member information using vision OCR, sends an EDI 270 query to the payer clearinghouse, and receives an active eligibility confirmation (EDI 271) with exact copay amounts in under 2 seconds.
Can patients pay their copays on their smartphones before their appointment?
Yes! During mobile pre-registration, the AI presents a secure 1-click Apple Pay or credit card checkout for their copay or deductible, eliminating long front desk lines and delinquent accounts.
Does it push patient medical history directly into Epic and Athenahealth?
Yes! When a patient inputs their medications, allergies, past surgeries, and symptoms, the AI maps the data to standard clinical codes (SNOMED, RxNorm) and populates the patient chart in Epic or Athenahealth.
How does it help reduce waiting room wait times?
Because 90%+ of patients complete their forms, upload IDs, and pay their copay from their smartphone before arriving, they simply scan a digital check-in barcode in the lobby and are ready for the exam room in under 3 minutes.
What does the $20/mo plan include for medical clinics?
The $20/mo plan includes unlimited specialized sub-agents, full EHR and clearinghouse integrations, 100 free test credits, real-time insurance verification, and mobile card OCR with zero setup fees.
Is patient medical and insurance data HIPAA compliant?
Yes. We are 100% HIPAA compliant, HITECH certified, and execute standard Business Associate Agreements (BAAs). All patient health data is encrypted end-to-end and never used to train public AI models.
"RhinoAgents reduced our average waiting room wait time from 24 minutes to under 4 minutes. Our front desk staff no longer has to decipher messy handwritten forms or spend hours on hold with insurance companies."
Victoria Sterling
Practice Administrator · Advanced Cardiology Associates
AI Agents for Patient Intake & Registration

Connect. Configure. Get Work Done.
Plans from $20/mo.

Your AI Agent connects to Epic Systems, Athenahealth, Phreesia, and Kareo in minutes — then works 24/7 qualifying leads, booking meetings, and updating your systems. Live in 24 hours.

Book a Platform Demo Start Free — Plans from $20 →
100 free test credits • No credit card required • Cancel anytime • Live in 24 hours
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